Administrator - Nelson

__________

DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA

UNIVERSITY OF OTAGO | ŌTĀKOU WHAKAIHU WAKA

The role | Te mahi

In this role, supporting students and staff at the University of Otago's Nelson Hub, you are the go-to person for a wide range of administration tasks—coordinating timetables and placements, supporting teaching sessions, handling correspondence, and managing confidential records with care. You are also a supportive presence for students, offering pastoral care when needed. Using University systems, you keep databases up to date, pull useful reports, and undertake a range of transactional finance tasks.

Your skills and experience | Kā pūkeka me kā wheako

We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly. You will bring proven experience from a fast-paced, complex administrative setting, along with top-tier proficiency in Microsoft Office tools. You are a great listener with a genuine commitment to outstanding customer service, and you are known for being adaptable and flexible when things change. A critical thinker with a passion for continuous improvement, you're always looking for smarter ways to work and better outcomes for everyone involved. Other key strengths include:

• An eager learner; able to navigate new systems and process with ease.
• Strong written and verbal communication skills, with an eye for detail.
• An ongoing commitment to positive outcomes for our students and staff.
• Independence and initiative.
• Work proactively and supportively within a team to create a positive culture.
• Commitment to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

You will be the primary on-site administrator, but closely connected with our Christchurch team, who provide line management, ongoing remote support and collaboration.

About our team | Mō te tīma

Divisional Services and Administration (DSA) is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university, our team spans every corner of the motu and fosters a strong culture of whakawhanaukatanga (community). We are a strong, supportive whanau mahi (work family) who are proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details | Pūroko

This is a part time hours per week), permanent position based at Nelson Hospital. Ideally the hours will be worked over 4-5 days.

The appointment range for this role is Level 4 $63,508 to $68,185. Top of Range $73,640.

You must have the right to live and work in New Zealand to apply for this position.

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.

The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information or to discuss the roles in confidence - please contact Alice Le Petit via the contact details below.

Application | Tono

Applications quoting reference number will close Thursday 27 November 2025.

Additional Information

Contact: Alice Le Petit

Position details: Administrator - Job Description

Position details: Kaiwhakahaere Tari - Job Description

Further Information: University of Otago, Christchurch

Create an email with a link to this vacancy: Create email

Primary Location

NZL-South Island

Employment Status

Permanent

Salary Level and Range

Level 4 (Range of Appointments $63,508 to $68,185, Top of Range $73,640)

Organisation

Divisional Services and Administration (UOC)

Job Function

Administrative