Executive Assistant

2 weeks ago

New Lynn, New Zealand Excel sales ltd Full time

Performs liaison, coordination and organisational tasks in support of Managers and Professionals.

Duties & Responsibilities

Ø Work closely with the Director of the Organisation.

Ø Liaising and communicating with clients on behalf of the Director, taking notes, appointments, message that requires urgent attendance by the Director.

Ø Ensuring that all information and documents relating to the Company matters, attended by the Director or others is maintained and sorted with strict confidentiality.

Ø All urgent appointments have to be brought to the attention of the Director and notified accordingly.

Ø Telephone calls should be screened, if Director is away or in a meeting but requires attendance and contact other senior executive staff to action these matters, making travel arrangements, maintaining appointment dairies.

Ø Assist and Train any junior clerical or secretarial staff, if required to do so.

Scheduling meetings, appointments, and deadlines, managing conflicts, and ensuring timely reminders

Booking flights, hotels, and transportation, managing itineraries, and handling travel documents

Preparing documents, taking dictation, creating presentations, managing expense reports, and filing paperwork

Ø Ensure that all Health and Safety operations manual of the company updates and brought to the attention of the Director.

Ø Maintaining health & safety, leave records, training documents and expenses related to fuel and office.

Ø Assisting Director to make decisions on crucial matters.

Ø Acting as an interface between the client and the teams.

Ø Assist Director in payroll, orientation and generating bonus reports.

Ø Ensuring timely updates are sent to all employees forwarded by clients/directors.

Ø Planning and organising events, functions and meetings within defined staff budget.

Ø Co-ordinating and maintaining rosters/ timesheets with respect to NZ legislation

Ø Creating SOP and other policy documents to be used by all team members.

Ø Maintaining strong relationships with clients, directors and employees.

Ø Following up on any info required by the Clients/ Directors related to Sales process.

Ø Prioritising tasks for the director to act upon.

Ø Maintaining proper stock/ essential equipment, negotiating prices with suppliers for equipment and liaising for payments.

Skills, Qualification and Experience

Relevant Tertiary Qualification in Business/ Management or relevant work experience

Excellent communication skills

Good Time management skills
- Strong organizational and time management abilities
- Proficient in Microsoft Office Suite and other relevant software
- Attention to detail and ability to prioritize tasks
- Discretion and ability to handle confidential information
- Flexibility and adaptability to changing schedules and priorities
- Professional demeanor and strong work ethic

Pay: $33.00 - $35.00 per hour

Schedule:

- Shift work

  • Executive Assistant

    5 days ago

    New Zealand kiwibankpeople Full time NZ$80,000 - NZ$120,000 per year

    Drive your career forward with this role in the Chief Executive OfficeSupportive and inclusive team environment where you matterMake an impact at the heart of Kiwibank's leadershipKick‑start 2026 with purpose This role begins in the New Year, giving you the chance to create impact fast, improve experiences for Kiwi, and set the tone for the year ahead.Our...

  • Executive Assistant

    3 days ago

    New Zealand Hauraki District Council Full time

    Here is an excellent opportunity to take the next step in your career in local government. We can offer a great location close to 3 major cities, several beautiful beaches and a number of awesome bush walks and bike trails on your doorstep. This will be an interesting and varied role where your passion and proven ability in an Executive Assistant role will...

  • Executive Assistant

    3 days ago

    Tauranga, Bay of Plenty, , New Zealand Cubro Full time NZ$60,000 - NZ$80,000 per year

    Join Cubro and help deliver exceptional healthcare solutions as an Executive Assistant - Community Care (Fixed-Term Maternity Leave Cover).At Cubro, we are driven by our mission to improve the quality of life and create a brighter future for people in New Zealand. As a leading provider of healthcare equipment solutions, we work closely with Aged Care...

  • Executive Assistant

    3 days ago

    New Plymouth, New Zealand Taranaki Regional Council Full time

    Are you an experienced Executive Assistant that can support our senior leadership team? We are looking for a self-motivated individual who enjoys working in a fast-paced environment with the energy and ability to juggle multiple priorities. This is a fixed term role to cover Maternity leave for six months. **About us** We are an enthusiastic bunch of...

  • Executive Assistant

    5 days ago

    New Zealand H2R Consulting Full time

    Location: All New Zealand Type: Contract or Temp Reference: 466876 An amazing opportunity has risen, and we are in need of an EA to support two senior executives of a well-respected organisation. We require a friendly and personable individual who shows initiative, has excellent communication skills and is able to remain calm under pressure. If you are...

  • Executive Assistant

    2 weeks ago

    New Zealand Te Whatu Ora - Health New Zealand Full time

    Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it. **Te whiwhinga mahi | The...

  • Executive Assistant to Dce People

    24 hours ago

    New Zealand Fire and Emergency New Zealand Full time

    Great employee benefits including up to 6% Kiwi Saver employer contribution - Amazing office environment, join a team who are passionate about what they do - Gain a wide range of experience in this unique role **Ko wai mātou? - Who we are** Fire and Emergency New Zealand is a Crown Entity established on 1 July 2017 under the Fire and Emergency New Zealand...

  • Executive Assistant

    7 days ago

    New Zealand Te Whatu Ora - Health New Zealand Full time

    **Contribute your EA skills to transforming the future of health**: - **Flexible working supported to balance your work and lifestyle**: - **Based in Wellington** Join Te Whatu Ora at a key time, where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will...

  • Executive Assistant, Head of Industrial Relations

    5 days ago

    New Zealand Te Whatu Ora - Health New Zealand Full time

    Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive, and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it **Te whiwhinga mahi | The...

  • Executive Assistant, Business Services, Data

    5 days ago

    New Zealand Te Whatu Ora - Health New Zealand Full time

    Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centered health system. This is mahi that will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it. **Te whiwhinga mahi | The...