Branch Support

Part Time - 25 hours per week
- Great role for someone who loves process and working with people
- OCS is a people business and our values of Care, Safety, Trustworthy and Expert are our DNA. They represent us at our best. Our values guide everything we do for our customers - and how we do it._
- We're in it together for our people, for our partners. We are OCS. This is Partnership Made Personal._

Due to growth in the Northland area, we are looking for a
**part-time Branch Support & Compliance Officer** to join the team. This is a Salaried Position.

Extraordinaire for our Whangarei office
**Monday to Friday - 25 hours per week**. Monday being your longest day of work and Friday being your shortest day of work.

Working to support the supervisors and managers and team members across the district
**,** you Will support the branch where needed in operations, administration/payroll data entry, and store duties, and ensuing the Branches KPI for compliance are on track each month.

**Your responsibilities may include, but not be limited to**:

- Supporting recruitment screening requirements and recruitment documents e.g. completion of company and site inductions, security clearances recorded and forwarded for follow-up where needed, employee documents forwarded to HO for onboarding of new employees. Training staff in induction - Various forms to be completed - Timesheets/Communications books etc
- Maintaining monthly consumables/chemical stock levels in the branches, including ordering and storing under each location for each customer, ensuring receipt of inward/outward stock, and reporting anomalies to the relevant operational managers and area administrator based in Ho
- Delivery of chemicals and consumables to clients’ sites as required
- Keeping a log of goods and products issued to staff and supervisors/managers.
- Collating and entering staff's weekly timesheets into payroll spreadsheet within deadlines, ensuring leave entitlement is correct during payroll process.
- Supporting with general office and administration duties e.g. Answering phone, taking messages and issuing in a timely manner topping up coffee/tea/sugar, cleaning kitchen bench and washing of cloths etc, vehicle services are booked and maintained as per leaseplans requirements, photocopies as requested, stores inventory and store distribution, contacting staff for replacement if required as instructed by managers, maintaining the office visitor sign in/out register including COVID app usage
- Maintaining the health & safety dashboard (Vault) and coordinating completion of compliance actions and documents e.g. incident investigations, corrective actions are completed, training refreshers, license renewals, new site risk assessments and reviews, contractor inductions, PLI and safety documentation, collate various inspections (branch premises, as applicable HSEQ processes)
- Maintaining an area compliance plan and providing accurate and timely reporting and recording of applicable operational Standard Operating Procedures (SOPs). This may include monitoring an area risk dashboard and coordinating responses to ensure compliance.

The
**ideal individual** for this role will have a mature approach to time management, proven success in working well with people at all levels, excellent skills in administration data entry and technology, timely and effective reporting skills, and a sense of responsibility to your own work on top of being an enthusiastic team player. You will report directly to the Branch Manager.

**Requirements**:

- Some flexibility in your work schedule (as some work may be required out of normal hours due to the requirement of the business
- You will have a full driver’s license
- You will have a eye for detail, and be a fast learner