Nz Site Administrator

**Responsibilities** - Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, filing - Raise, maintain and reconcile Site based Purchase Orders along with Purchase Order register - Reconcile expenses, including corporate credit cards and maintain corporate card expense register - Organise annual training for Vestas Site based employees - Support Site Manager, QSE Professional and QSE Administrator to ensure all compliance of WHSMP, ERP are well documented and prepared in an accurate and timely manner - Arrange all Emergency equipment required for Site. First aid kits, emergency response team PPE, radios etc - Raise, maintain and reconcile vendor requirements for sites, site based purchase Orders for non-conformance reports - Tasks completed to required level for KPI compliance - Purchasing of Vestas Site office kitchen supplies - Accurately maintain and reconcile working hours of all wind farm employees, including subcontractors and client. - Calculate Time in Lieu - Order all Installation Consumables and tooling - Arrange all PPE orders for Site based employees and visitors - Arrange all Travel, Accommodation and vehicles for site-based employees and visitors - Assist site and stakeholders with reporting requirements **Qualifications** - Minimum 5 years' experience providing proactive and professional Administrative and Management support at senior level - Experience with project management and a high level of organisational and planning skills - Customer invoicing and accounts receivable - Working in an autonomous environment and taking initiative **Competencies** - Advanced MS Office, particularly Word, Excel, Outlook and PowerPoint - SAP Knowledge (desirable but not essential) or knowledge of similar ERP systems - Ability to establish and maintain an extremely high level of confidentiality - Internal and External customer and supplier relationship building skills - Ability to keep relationships at a professional level to ensure objectivity in supporting the ANZ service management team - Ability to participate effectively as part of a team - Highly developed planning and organizational skills - Extremely well-developed written and verbal communication skills - Highly developed problem-solving skills - Strong time-management skills - Highly professional approach to all activities **What we offer** - A strong safety cultures - Dynamic and fast-paced work environment - An opportunity to work with the world leader in wind energy. - The opportunity to further develop your skills and professional development. - Global career progression prospects. - Diversity and Inclusion **Additional information** - Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date. **Our Benefits** - Join the World's Leading Wind Energy Solutions Provider - Excellent Career Development opportunities both Nationally and Globally - A workplace that embraces Diversity and Inclusion - Flexible workplace arrangements - 13 weeks Paid Primary Carers Leave - 3 weeks Paid Secondary Carers Leave - Employee Assistance Program **BEWARE - RECRUITMENT FRAUD** **DEIB Statement** At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future. **About Vestas** Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field. With 30,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution - today, tomorrow, and far into the future. Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity.