Personal Assistant
2 weeks ago
Personal Assistant, Te Aranga Alliance, Porirua
An exciting opportunity for an experienced Personal Assistant has become available to support the Alliance General Manager on a long-term project for Kāinga Ora to deliver a significant redevelopment of residential infrastructure and housing. This Alliance project is delivered by Higgins, Fletchers, Goodmans, Beca, Harrision Grierson and Orogen.
The Executive Assistant/Office Manager will report directly to the Alliance General Manager (AGM) and will be responsible for handling a wide range of administrative and diary management tasks.
**Key daily responsibilities include**:
- Diary and schedule management for the Alliance General Manager
- Documentation coordination and preparation for key meetings
- Assisting with processing expense claims
- Scheduling meetings
- Collating, compiling, and formatting reports
- Filing and record keeping and coordinating travel arrangements
- Coordinating key project meeting schedules
- Preparing, transcribing, and disseminating meeting agendas, minutes, PowerPoint presentations and other meeting material
- Manage office operations, facilities, and procedures in order to ensure organisational effectiveness and efficiency
**The experience required**:
- 5+ years’ experience as a Personal or Executive Assistant
- Experience managing complex and multiple diaries
- Strong MS office skills with Word, Excel, Powerpoint
- Proved professional communication skills across a wide range of stakeholders
This is a full-time, permanent position. The incumbent will be a key connector across the Alliance and be a key contributor to the success of a smoothly run, complex project. Employed by Fletcher Construction Company in the Infrastructure division, this role will connect the incumbent with the wider Fletcher group as well as all Alliance partners.
- We welcome your individuality. We are enriched by so many nationalities, languages, religions, customs, and lifestyles. We are proud of our diversity and see it as one of the things that make us stronger._
- We welcome your individuality. We are enriched by so many nationalities, languages, religions, customs, and lifestyles. We are proud of our diversity and see it as one of the things that make us stronger._
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