Administration Officer

5 days ago

Bay of Plenty, New Zealand New Zealand Government Full time

Join our team of Psychologists in the beautiful Bay of Plenty.
- Part-time opportunity
- 20 hours/week

Ngā kawenga | About the role
As an Part-time Administration Officer you will support a professional team of Psychologists based in Tauranga in the execution of their work.
With a keen eye for detail you will be instrumental in supporting our business unit, acting as a key point of contact for internal and external stakeholders across the country. Possessing strong communication and organisational skills, your duties and responsibilities will be varied including:

- Providing administrative support to the referral process
- Support staffing requests for travel and accommodation
- Receive general correspondence
- Contribute to tracking equipment and facilities maintenance
- Maintaining and updating records, systems and files - including personnel files and health & safety.
- Managing frontline reception and general enquiries
- Developing office systems and processes to ensure efficiencies and to meet legal obligations.
- The work profile for this position is working a 20-hour flexible week.

Ngā pūkenga me ngā wheako | Skills and experience
- Proven administration support experience coupled with strong knowledge of administration processes, systems and technology.
- Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly
- Excellent customer service skills, a proactive and dedicated team-player who enjoys working closely with others
- The ability to develop, foster and maintain positive working relationships with a diverse range of people
- Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
- The ability to organise effectively, be adaptable, multi-task and meet deadlines

You will need a Full New Zealand Driver Licence for this role.
Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Utu ā-tau | Salary
The midpoint of the salary range is $61,203 and the full range (85%-120%) is $56,773 - $65,182. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us
Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.

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