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Event Coordinator

2 weeks ago

Auckland City, New Zealand Auckland Council Full time

**Join New Zealand's leading performing arts and conventions platform.**:

- **Bring your strong coordination and event management skills.**:

- **Opportunity to grow your career in a high-profile organisation.**

We are seeking a talented Event Coordinator to join our high performing team.

**The opportunity**:
Auckland Live and Auckland Conventions, Venues and Events is custodian of some of the most iconic venues in Tāmaki Makaurau Auckland including the Aotea Centre, The Civic, Auckland Town Hall, Bruce Mason Centre, Queens Wharf and Aotea Square. Viaduct Events Centre (VEC) is soon joining this amazing line-up of venues

Reporting to the Team Leader - Event Delivery, one of the key purposes of this role is to plan and coordinate the delivery of events programmed and presented by Auckland Conventions, Venues and Events, and Auckland Live, with a focus on providing exceptional service to our clients.

As an Event Coordinator you will build and coordinate logistics, maintain relationships with a range of national and international clients, internal staff, and external suppliers to bring their event to life, at one or more of our iconic venues.

This is an incredibly exciting opportunity to be a part of the team that plans and delivers approximately 1,000 events every year.

Key responsibilities include:

- Planning, delivering, and monitoring event logistics within strict timelines and budgets, with a focus on providing exceptional customer experiences.
- Monitoring and tracking event financials including raising quotes and invoices.
- Liaising with clients and the Tataki Auckland Unlimited health and safety team to ensure health a safety documentation is received and approved within the required timeframes.
- Providing reporting to management and contributing to team and business planning as required.
- Participating in relevant projects with other teams or departments on a project basis to deliver high quality innovative activities as appropriate.

**He kōrero mōu: About you**

To be successful in this role, you will have a minimum of two years' experience in an event management /coordination role or similar. Experience with conferences, meetings, or gala dinners is imperative and experience with performing arts will be an advantage.

You will bring your strong communication and relationship building skills, attention to detail, and have a passion for the events and entertainment industry,

You will be deadline driven, with the ability to juggle multiple priorities while still retaining a high level of accuracy.

**Ngā āhuatanga kei a mātou: What we offer**:
As the leading arts, entertainment, and events organisation, we champion New Zealand internationally to secure conferences, events, big name shows and concerts, and collaborate with national and international clients. This role will be supporting Auckland Conventions, Venues & Events in our meeting and conferencing business and Auckland Live within our live performing arts environment.

As part of the Tataki Auckland Unlimited whānau your work will help enrich the lives of Aucklanders and directly impact residents and visitors to our city. You will also have access to many partnership benefits and discounts including food, retail, and health services.

**Please be aware**: The role is 40-hours per week, generally Monday to Friday, however flexibility is required as there will be occasional work outside of business hours, including evenings and weekends.