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Office Administrator

3 weeks ago

Hastings, New Zealand Brandt Tractor Full time

**ARE YOU LOOKING FOR THAT NEXT STEP IN YOUR CAREER?**

Brandt is a world-leading equipment dealer, powered by iconic brands and unrivalled support. We are a global team with one shared purpose with dealerships across Canada, New Zealand, and Australia. It is our mission to enable our customers' success by providing practical and reliable equipment solutions and support. Our customers count on Brandt to keep them moving forward, and we meet that challenge with remarkable customer service and industry-leading brand John Deere.

**About the Company**:
Our **Hastings Branch** has an exciting opportunity for an exceptional individual to join our team as a**n Office Administrator. **This position is responsible for administrative, financial, and organizational assistance to contribute to the efficient operations of the organization.

**DUTIES & RESPONSIBILITIES**
- Act as liaison and first point of contact for internal and external customers
- Provide confidential and effective administrative and technical support to the branch.
- Respond professionally or make administrative scheduling and communication decisions to internal and external inquiries.
- Coordinate, order, and receive office goods and supplies; maintenance of copiers, scanners, and printers.
- Process all workshop repair orders, and submit warranty claims in a timely manner.
- Prepare routine correspondence, screen and process incoming mail, and make arrangements for meetings as required.
- Assist with processing of accounts payable and receivable items.
- Maintain and contribute to developing departmental policies and procedures by identifying opportunities for process improvement or new standard operating procedures.
- Maintain accurate records for the facility by outlining procedures for retention, distribution, and retrieval of keys and alarm codes (if applicable) for new, departing, and transferring employees
- Coordinate, type, sort, and file documentation
- Travel booking and expense reporting.
- Attend meetings, record minutes as required and assist management with various projects and ad-hoc requests.
- Other duties as assigned.

**QUALIFICATIONS/REQUIREMENTS**
- Specialized and comprehensive knowledge of administrative work methods, procedures, approaches, and operations
- A two-year diploma or university degree (or equivalent experience) is preferred.
- 2+ years of office administration experience is preferred.
- Demonstrated proficiency with all Microsoft Office programs is essential.
- Team player with good intuition and a strong sense of urgency about solving problems and getting work completed.
- Adaptable and organized in a fast-paced environment.
- Punctual with exceptional customer service and prioritization skills
- Strong business English skills for creating correspondence, presentations, documents, and reports

**Discover the benefits of working for Brandt**:

- A wonderful team of people to work with
- Ongoing training & development
- Promotional opportunities across our worldwide network
- Family friendly & flexible workplace

**At Brandt, we believe outstanding people, combined with our committed and passionate culture, are key to our success. Join our team and build your future with Brandt