HR Coordinator

COMPANY ENVIRONMENT

Adaptiv is the leader in middleware integration consulting and development, and data and analytics services. We have a wealth of development and integration experience moving clients from around the world onto cloud platforms.

Integration: We deliver clear and measurable value to our client’s bottom lines with over a decade of experience delivering small and large-scale integration for the enterprise market.

Data and analytics (DnA): Our DnA practice helps clients leverage their real-time or historical data, regardless of location or format to gain a formidable strategic advantage.

Adaptiv employ the best of the best in the industry, providing complex solutions for some impressive clients. Our strong learning culture supports our team to gain and maintain skills to become integration and data experts, and with an excellent company culture and no office politics we know when to switch off and have fun

The Human Resources (HR) Coordinator works alongside the HR team to champion the company culture and sustain the effectiveness and efficiency of all HR functions across all companies and locations. This is achieved through providing superior delivery and timely HR service and administration that supports all staff and the achievement of the company’s business objectives.

The HR Coordinator identifies and makes continuous improvement in the delivery of day-to-day HR services. This includes, supporting the HR department in staff administration, and championing the desired fun company culture through the successful development and implementation of HR initiatives and projects.

The successful individual will have high attention to detail and accuracy, work effectively to build and maintain strong relationships across all levels of the business and all locations, providing an excellent people service, and demonstrating the ability to remain resilient, optimistic and positive when faced with pressure and change as well as to be supportive of any change.

SIGNIFICANT WORKING RELATIONSHIPS

**Internal**
- All staff and managers across the companies - Adaptiv, C3 Post Trade, and ICM.
- Finance Team.
- Infrastructure Team.
- Project Management Office.

**External**
- BambooHR
- Recruitment and Consulting service providers
- Health and Safety service providers and equipment suppliers
- NZ Immigration and Ministry of Justice
- Office suppliers and contractors
- Any other providers for HR projects and activities

POSITION RESPONSIBILITIES

**Administrative Coordination and Support**
- Create and maintain personnel files, ensuring relevant employee information is obtained and accurate, and access is granted only to appropriate staff.
- Manage and oversee all leave processes, administration, and coordination.
- Accurately log absence in the HRIS system with adjustments made as required.
- Maintain organisational charts to ensure they remain up to date.
- Provide office support as/when needed in the absence of the Office Manager.

**Recruitment and Onboarding**
- Creates and maintains accurate filing procedures for recruitment and onboarding processes.
- Prepares offers of employment and manages the onboarding process to facilitate preparation of all new starter documentation and system set-up.
- Undertake all HR-related onboarding activities and follow up with individuals regarding any outstanding onboarding tasks.
- Provide a first point of contact for new starters to answer initial questions, ensuring effective employee care and a great start into the organisation.
- Engage the services of recruitment agencies and manage delivery on nominated jobs.

**Employee Offboarding Process**
- Coordinate and manage the offboarding/exit process.
- Through exit interviews collate reasons for leaving in readiness for reporting.
- Prepare turnover analysis reports and develop strategies to address turnover issues and improve retention as requested.

**Human Resources Information System (HRIS) Administration**
- Managing all aspects of the HRIS and Sharepoint including security and making updates as necessary to reflect changes to employee information in an accurate and timely manner.
- Oversee day-to-day implementation and management of the HRIS, to ensure that they are efficient, useful and user-friendly for managers and staff.
- Ensure the HRIS is maintained through logging bugs and work requests to implement changes.
- Audit all parts of the HR systems regularly to ensure that information is up-to-date and accurate.

**Communication and Reporting**
- Communicates openly with the HR team to share experiences and improve knowledge of all team members.
- Provide timely, accurate advice and assistance to employees regarding HR queries and processes.
- Assist the HR team to communicate updates and new information to the business.
- Work with managers and employees to promote and facilitate understanding of and adherence to workplace practices and policies in a productive and positive manner.
- Generate ad-hoc re