Senior Payroll Specialist

**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive.

**Your day at NTT DATA**

This role will be responsible for management, direction, control and processing of the payroll function and all other payroll related duties.

The Senior Payroll Specialist will administer the payroll including month-end consolidation and processing support as required.

**What you'll be doing**

**Key Responsibilities**:

- Responsible for processing accurate and timely payroll for employees, including calculations, deductions, and adjustments.
- Responsible for the entry and maintenance of payroll data in payroll systems, ensuring accuracy and data integrity.
- Responsible for obtaining information from the relevant parties to onboard and offboard employees in the Payroll system, this may include People and Culture and IT Operations.
- Liaise with People and Culture for administration of employee benefits, including deductions, enrolments and changes.
- Responsible for reconciling payroll data and resolving discrepancies to maintain data accuracy.
- Responsible for conducting regular audits of payroll records and reports to identify and address errors.
- Respond to employee inquiries regarding payroll issues, deductions, and payments.
- Leads the preparation of payroll reports, including pay statements, tax reports, and other relevant documents.
- Responsible for maintaining accurate payroll records, including employee information, earnings, deductions, and changes.
- Contributes ideas for process improvements and automation to enhance payroll efficiency and accuracy.
- Leads payroll-related projects, system upgrades, and process enhancements.
- Effectively communicate with People and Culture, Fiinance, and other departments to resolve payroll-related matters.
- Stays updated on payroll regulations and best practices through ongoing learning.
- Maintain the highest standards of confidentiality and ethical behavior when handling sensitive payroll information.
- As required liaise with auditors regarding payroll records and processes.

**Knowledge and Attributes**:

- Advanced understanding of NZ payroll tax regulations, labour laws, and compliance requirements.
- Advanced knowledge of end-to-end payroll processes, including calculations, deductions, wage garnishments, and reporting.
- Advanced familiarity with tax withholding, reporting, and related compliance obligations.
- Advanced proficiency in using payroll software and HRIS systems for accurate data management and reporting. Current payroll system is Affinity and HRIS is Workday.
- Advanced knowledge of Affinity Payroll and Employee Self Service Leave system would be an advantage.
- Advanced understanding of benefit deductions, contributions, and integrating benefits into payroll processing.
- Ability to analyze payroll data, identifying trends, and generating insights.
- Advanced familiarity with time and attendance systems for tracking employee work hours.
- Advanced precision in processing payroll data to ensure accuracy in calculations and records.
- Ability to identify and resolve complex payroll-related issues and discrepancies.
- Advanced skills in conducting thorough payroll audits and reconciling data to ensure accuracy.
- Organizational skills to manage tasks, meet deadlines, and handle multiple responsibilities.
- Ability to work collaboratively with cross-functional teams and departments.
- Willingness to adapt to changing payroll regulations, technologies, and organizational needs.

**Academic Qualifications and Certifications**:

- Relevant certifications are beneficial.
- Excellent skills in MS Excel is highly desirable.

**Required Experience**:

- Preferred minimum 5 years of experience in payroll processing payroll processing, ideally in progressively responsible roles. A strong background in managing payroll cycles, calculations, and deductions is essential.
- Demonstrated experience in NZ tax regulations to ensure accurate tax withholding, reporting and compliance.
- Demonstrated experience in payroll software and systems to manage payroll data, calculations and reporting.
- Demonstrated experience conducting payroll audits, reconciling discrepancies and ensuring data accuracy.
- Demonstrated experience in labor laws, overtime regulations and employment standards to ensure legal compliance.
- Experience in analyzing payroll data for trends, discrepancies, and reporting purposes.
- Proficient in identifying and resolving payroll-related issues, discrepancies, and inquiries.
- Demonstrate experience in collaborating and communicating with cross-functional teams, People and Culture and Finance to ensure accurate payroll.

**Workplace type**:
Hybrid Working

**About NTT DATA**

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