Property and Fleet Coordinator

**Mō te tangata | About you**

We have a great opportunity for a motivated individual to join our team. Reporting to the Team Leader of the Property and Fleet team, you will support the business to coordinate administrative functions to ensure the efficient and effective provision of property and fleet services within Waikato Regional Council. Key responsibilities will include:

- Day to day administration of tasks related to the maintenance of Council’s property and fleet including contracting and management of suppliers.
- Develop policy and processes to support the property and fleet services function.
- Timely response and effective resolution to stakeholder enquiries and feedback.
- Responsible for raising and receipt of purchase orders and providing training on systems and processes

**Mō te tūranga | About the role**

Responsibilities as a property and fleet coordinator:

- Responsible for all safety, cleaning, compliance, and servicing requirements for vehicles and property assets.
- Responsible for the maintenance of all systems for property and fleet including Smartrak and building security.
- Provide training on systems and processes to internal stakeholders.
- Develop collateral, web content, policy and process to support the property and fleet services function.
- Responsible for raising and receipt of purchase orders
- Day to day administration of tasks related to the maintenance of Council’s property and fleet including contracting and management of suppliers.
- Leads engagement with area office staff, including regular site visits and inspections.
- Coordinate fleet and property forums as required
- Investigate and respond to public and stakeholder enquiries including reporting from the service portal. Timely investigation of complaints and determine whether corrective actions are required.
- Monitor and analyse fleet and property patterns and prepare monthly reporting as required.
- Responsible for external and internal audit processes and compliance

**Mō ngā pūkenga | Qualifications and experience**

**Qualifications**:
A minimum of National Diploma/Certificate Level 4 or equivalent skills and experience

**Experience**:

- Be skilled at establishing excellent working relationships with internal and external stakeholders
- Excellent written and verbal communication skills
- Great organisational skills including time management and prioritising, as well as the ability to multitask.
- Previous experience ideally in property and fleet.
- 3 - 5 years’ experience in and administration role
- High level of computer skills including Microsoft products

**Mō mātou | About us**

We work hard to care for the mighty Waikato, so current and future generations will benefit from a healthy environment, strong economy, and vibrant communities.

Our mahi is as diverse as the region we care for and the people who share it. Our work helps look after our region's water, soil, air, geothermal areas and coasts - so we can all enjoy these precious resources for generations to come.

Customers sit at the heart of everything we do, and all staff have an important role to play in the delivery of exceptional customer service.

If you’d like to understand more about what we do please click here The work we do | Waikato Regional Council.

By partnering with iwi and working with many others in our communities, our collective kaitiakitanga will make the Waikato region even better. Together, we’ll create a sustainable future that will make a positive difference to people’s lives.

**Mō te tuku tono | How to apply