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Office Administration Manager

2 weeks ago

New Plymouth, New Zealand SGS Full time

Company Description

We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

**Job Description**:
A great opportunity for an experienced Office Manager to join our friendly and supportive team. You will prepare invoices, review financial reports and ensure payments are made to suppliers.
- Prepare invoices in accordance with financial deadlines and provide management with EOM invoicing summaries.
- Review EOM financial reports against project budgets and client Purchase Orders
- Raise Purchase Order requests for the purchasing of office supplies, equipment and PPE.
- Consolidate and reconcile goods to Purchase Orders and inventory.
- Liaise with local suppliers to ensure business and facilities service requirements are met.
- Compile regional timesheets and consolidate for payroll.
- Ensuring all activities are carried out with regard and recognition to Health and Safety requirements and personal safety.
- Work with the Management team and other Industrial Regulatory offices to provide reports and respond to requests for assistance as required.
- To cooperate with other administrators and share duties as required.
- Respond to customer queries promptly and professionally. Resolve queries in a timely manner.
- Fulfilling the responsibilities and authorities assigned to your position title as detailed in the Management Manual.

**Qualifications**:

- Excellent interpersonal skills with the ability to work with people at all levels within the business, both local and international
- Has worked previously in a large corporate environment and if familiar with Oracle or other similar large enterprise IT systems.
- Demonstrate initiative, pro-activeness and self-motivation
- Effective relationship building and people management experience
- A high degree of organization, time management and attention to financial detail is required.
- Demonstrated report writing and excellent verbal communication skills including fluent English
- The ability to prioritize and meet deadlines
- Ability to work with others in a team environment
- High level of computer literacy in Microsoft Word, Excel and database use

Additional Information

All your information will be kept confidential according to EEO guidelines.