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Fleet Operations Coordinator

3 weeks ago

Christchurch, Canterbury, New Zealand New Zealand Government Full time
Company Overview

New Zealand Health New Zealand | Te Whatu Ora is a healthcare organization that prioritizes delivering excellent care to the people of New Zealand. We strive to be a diverse and inclusive workforce, better positioned to understand and serve our community.

About the Role

We are seeking a skilled Transport Administration Assistant to support the Transport Manager (Fleet, Parking & Courier) in ensuring the effective administration of the HNZ Canterbury Fleet, Parking & Courier services. This role involves working closely with internal and external stakeholders to maintain high levels of service and operational efficiency.

Key Responsibilities
  • Service Planning: Ensure vehicles are available, serviced, and maintained as required, providing timely communication to users, and managing parking access processes transparently.
  • Communications: Liaise with all stakeholders to support vehicle servicing, transport (taxi) requirements, and parking resource allocation.
  • Data Recording: Update Fleet Management software, process invoices, maintain vehicle compliance records (WOFs, licenses, registrations), and manage car park access requests.
  • Problem Solving: Identify and implement solutions to support staff in their Fleet, Parking, and Courier needs.
Requirements

To be successful in this role, you will need:

  • Strong administration experience with proficiency in MS Office, including Excel, data entry, and organizational skills.
  • A high level of accuracy and attention to detail in data processing.
  • Excellent communication skills, particularly in high-pressure environments.
  • Full Manual and Automatic Driver's License.