Facilities Operations Coordinator

2 weeks ago

Hamilton, Waikato, New Zealand Yü Group Full time

About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Facilities Operations Coordinator. As a key member of our facilities management team, you will play a crucial role in maintaining a secure and well-functioning work environment.

You will be responsible for coordinating with external vendors, conducting cost analyses, and ensuring the smooth operation of our buildings' infrastructure. This includes administrative support, budgeting, procurement negotiation, contractor liaison, and documentation, as well as coordination of staff and office equipment during relocation.

To succeed in this role, you will need excellent organizational skills, attention to detail, and the ability to work well under pressure. You should also have sound judgement and be able to think quickly during emergencies.

Your Key Responsibilities

  • Collaborate with other departments and external companies to draft and execute budgets for assigned projects
  • Coordinate and manage all aspects of assigned projects to ensure timely completion within available budget
  • Manage planning, consultant and contractor selection, pre-construction, bidding, construction management, quality assurance, closeout, and project turnover for operations and maintenance
  • Prepare, organize, and store information in paper and digital form
  • Deal with queries on the phone and by email
  • Greet visitors at reception
  • Manage diaries, scheduling meetings, and booking rooms
  • Arrange travel and accommodation
  • Arrange post and deliveries
  • Printing and photocopying
  • Ordering office supplies
  • Maintaining office systems
  • Liaising with suppliers and contractors
  • Liaising with staff in other departments, e.g., finance, HR
  • Keeping track and recording budgets and orders, with any purchases made on credit and invoice
  • Updating and maintaining desk plans for our offices
  • Internal monthly reporting on facilities

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