Public Service Officer
3 days ago
This is an exciting opportunity to join our Community Corrections team as an Administration Officer. In this role, you will provide support and administration services to our team, contributing to the efficient and effective running of our mahi within the office.
Your key responsibilities will include:
* Providing general administration duties, such as reception duties, answering phones, taking messages, greeting visitors, coordinating meetings, and other general administration tasks.
* Liaising with organisations and services we work with.
* Preparing documents for court and filing.
* Purchasing materials and stocktaking.
* Record management and ensuring correspondence, reports, and other documentation meet Department timelines and standards.
You will also be people-facing, interacting with vulnerable people from the community when they arrive at our Community Corrections office. Therefore, you will need to be comfortable working in this type of environment.
The position is based in Oamaru and is a part-time position, working 32 hours a week, Monday to Friday.
Requirements
* Strong experience and knowledge of office administration.
* Sound knowledge of computer software and database systems, including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
* Excellent communication, teamwork, and people skills.
* The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
* The ability to develop, foster, and maintain positive working relationships with a diverse range of people.
* Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
* Alignment with our departmental values that shape the way we conduct our mahi.
* Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential.
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