Support Services Specialist
3 days ago
About Stellar Recruitment:
We are a respected recruitment agency with a proven track record of success. Our team is committed to providing exceptional service and building long-term relationships with our clients and candidates.
Job Overview:
We are seeking an experienced Administration Assistant to join our team on a part-time basis (20-30 hours per week). This role offers a fantastic opportunity to work in a dynamic and supportive environment with flexible hours.
Main Responsibilities:
The successful candidate will be responsible for supporting our operations through various administrative tasks, including:
- Managing Invoices and Payments: You will oversee the management of invoices and payments, ensuring accuracy and compliance.
- Ordering Materials and Supplies: You will be responsible for ordering materials and supplies for ongoing projects, ensuring timely delivery and minimizing delays.
- Scheduling and Coordinating Site Visits: You will coordinate site visits and meetings, scheduling appointments and arranging logistics as required.
- Handling Health and Safety Documentation: You will manage health and safety documentation, ensuring compliance with relevant regulations and guidelines.
- Managing Accounts Receivable and Payable: You will handle accounts receivable and payable, ensuring accurate recording and timely payments.
- Assisting the Quantity Surveyor: You will assist the Quantity Surveyor with project documentation, providing support with data entry and record-keeping.
- Maintaining Accurate Records: You will maintain accurate and up-to-date records in document management systems, ensuring seamless access to critical information.
- Providing General Administrative Support: You will provide general administrative support to the wider team as required, ensuring a smooth workflow and efficient operations.
Requirements:
To succeed in this role, you will need:
- Previous Experience: Previous experience in an administrative or office management role, preferably in the construction industry.
- Technical Skills: Proficiency with Xero and Microsoft 365, with a strong understanding of their functionality and applications.
- Attention to Detail: Strong attention to detail and accuracy, with the ability to identify and rectify errors.
- Time Management: Ability to manage multiple tasks and prioritize effectively, meeting deadlines and delivering results.
- Communication Skills: Excellent communication and organizational skills, with the ability to interact with colleagues and stakeholders at all levels.
- Health and Safety: Experience with health and safety documentation and compliance is desirable, but not essential.
What We Offer:
We offer a competitive hourly rate, dependent on experience, and the opportunity to join a stable, growing company with a strong reputation in the industry.
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