Blackjack Paving Operations Coordinator
2 weeks ago
We are seeking an experienced Administrative Assistant to join our team at Blackjack Paving. The successful candidate will provide administrative support, complete administrative and pre-project tasks, and ensure the office operates efficiently.
Key Responsibilities:
- Answer phones in a timely manner and provide excellent customer service
- Manage tradeshow and sponsorship activities, including coordination and logistics
- Oversee front office visitors, gates, and employees, ensuring a secure and efficient working environment
- Release leads and opportunities as directed by Sales Managers
- Update project information in T-sheets and maintain accurate records
- Acquire and distribute necessary documents to clients, including certificates of insurance and W-9 forms
- Order PPE and uniforms for staff members
- Maintain office phone and internet systems, ensuring optimal performance
- Clean and organize the office daily, maintaining a safe and efficient working environment
Additional Tasks:
- Assist with onboarding new employees as directed by HR
- Provide backup support for scheduling hotel accommodations for out-of-town work
- Pre-qualify new vendors and suppliers
- Order marketing materials, including branded items for trade shows and events
- Cross-train on Accounts Receivable and Payable roles to enhance job knowledge and skills
- Ensure all necessary business licenses are obtained and maintained
- Audit master keys annually to ensure security and compliance
- Perform data entry tasks, including updating Limble and other relevant systems
Requirements:
- Bilingual in English and Spanish is preferred
- Excellent housekeeping and organizational skills are essential
- Timekeeping via T-Sheets application is mandatory
- Strong work ethic and positive attitude are required
- Ability to work independently and as part of a team
- Attention to detail and communication skills are crucial
- Must ensure a safe work environment
- Comply with company drug and alcohol testing requirements
- Valid driver's license is required
- Interpersonal, time management, and problem-solving skills are necessary
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