Senior Administrative Support Officer

3 days ago


Tauranga, Bay of Plenty, New Zealand New Zealand Government Full time

About the Role: We are seeking a highly skilled and experienced Senior Administrative Support Officer to provide exceptional support to our Chief Medical Officer based at Tauranga Hospital.

About Us: Te Whatu Ora Hauora a Toi Bay of Plenty is committed to improving the health and wellbeing of everyone in Aotearoa. Our kaupapa is to create a more equitable, accessible, cohesive and people-centred health system.

The Job: As a Senior Administrative Support Officer, you will be responsible for providing high-quality, timely and confidential administrative support to the Chief Medical Officer. This includes managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling sensitive information with discretion.

Your Key Responsibilities:

  • Provide exceptional administrative support to the Chief Medical Officer, including managing their calendar, coordinating meetings and appointments, and preparing correspondence and reports.
  • Coordinate travel arrangements, including booking flights, hotels and rental cars, and making travel arrangements as needed.
  • Prepare and edit reports, presentations, and other documents, ensuring accuracy and attention to detail.
  • Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
  • Develop and maintain effective relationships with key stakeholders, including medical staff, hospital administrators, and government agencies.

About You: To be successful in this role, you will need to have a minimum of 5 years' experience as an executive assistant or in a similar role, with a strong background in administration and customer service. You will also need to have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.

We Offer:

  • A competitive salary range of $70,000-$90,000 per annum, depending on experience.
  • A comprehensive benefits package, including flexible working hours, professional development opportunities, and access to on-site parking and gym facilities.
  • The opportunity to work in a dynamic and supportive team environment, with a focus on delivering high-quality patient care and improving health outcomes.

How to Apply: If you are a motivated and organized individual with a passion for delivering exceptional administrative support, please submit your application, including your resume and cover letter, through our online career portal. We look forward to hearing from you



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