Administrative Assistant
2 weeks ago
Job Description
We are seeking an experienced Accounts Administrator to join our team based in Manukau. The successful candidate will be responsible for managing various accounting functions, supporting payroll processes, and assisting with administrative tasks.
This role offers flexibility in core hours across a five-day week. You will report directly to the Operations Manager and work collaboratively in a small team setting.
Your Key Responsibilities
- Manage accounts receivable and payable, reconcile accounts, and maintain financial records.
- Undertake end-of-month and end-of-year processing and provide internal reports for management and compliance.
- Prepare and process weekly payroll for approximately 20 staff members using iPayroll, maintain staff details, and ensure smooth onboarding and exiting processes.
- Act as the first point of contact for phone calls and visitors, maintain office supplies, manage the CRM Engagement database, and perform general administrative tasks.
You Will Bring
- Proven experience using Xero is essential for this role.
- Prior exposure to the charity and not-for-profit sectors would be beneficial.
- Strong skills in bookkeeping and payroll processing, with meticulous attention to detail.
- Excellent organizational abilities, allowing you to manage multiple tasks effectively.
- Strong communication skills, both verbal and written, to interact with team members and stakeholders.
- A high degree of confidentiality and integrity, with a genuine care for people.
- A positive attitude and the ability to work collaboratively in a small team setting.
- Flexibility and a proactive approach to problem-solving and task completion.
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