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Administrative Coordinator

3 weeks ago

Auckland, Auckland, New Zealand Tangram Full time
Job Description: Professional Services Administrator

We are seeking an experienced Legal Administrator to join our dynamic and professional environment. As a key member of our team, you will be responsible for managing client files, preparing engagement letters, conducting conflict checks, and ensuring accurate data entry within our practice management system.

  • Main Responsibilities:
  • Manage client files from opening to closure, ensuring compliance with Anti-Money Laundering (AML) requirements.
  • Prepare engagement letters and conduct conflict checks.
  • Ensure accurate data entry and management within the practice management system.
  • Handle administrative tasks such as printing, scanning, photocopying, and document binding.
  • Provide back-up support to legal teams, including Winscribe dictation and legal document preparation.
  • Assist with billing processes and debt collection follow-ups.
  • Support office management and reception duties as needed.
  • Contribute to process improvement initiatives to enhance efficiency.