Pa/Office Manager

2 weeks ago

Auckland, New Zealand Winstone Aggregates Full time

PA, EA & Secretarial (Administration & Office Support)Full timeWinstone Aggregates, a leading provider in the aggregate industry, is seeking a highly organized and proactive PA/Office Manager to join our team in Auckland.The PA/Office Manager plays a crucial role in making sure everything runs smoothly for the GM and the office. Let's break down their key responsibilities:Key ResponsibilitiesCo-ordination and Efficiency of the GM's Office (20%): Ensure travel bookings follow policy and manage the GM's diary to prioritize business needs. Act as a communication bridge between the GM and the Management team. Handle correspondence, flagging urgent issues. Gather information for meetings and presentations. Organize SLT meetings and conferences within budget. Prepare account approvals and expense reports, staying informed about business activities.Office Management (15%): Organize events and manage office supplies. Handle travel management and building maintenance coordination. Oversee office management for Tahi 0 and maintain SharePoint sites for "Working Here" and "Marketing."Brand Management, Internal & External Communications (15%): Ensure a consistent brand look in all materials. Manage digital media communications and coordinate internal and external marketing communications. Maintain website updates and prepare clear reports.Marketing & Customer Events (10%): Plan and execute conferences. Manage external stakeholder communications and update website content.Project Coordination/Project Management (20%): Lead business improvement projects, ensuring on-time and budget delivery. Manage event logistics for roadshows.Support for Leadership Team (10%): Gather information and develop accurate presentations. Provide support for various projects and tasks.While this role isn't for the faint hearted, it comes with great support from the wider team within the business unit as well as the division. Your down to earth practical approach and sense of humour will be the key to success.You'll have proven experience as a PA/Office manager with strong organizational and time-management skills as well as an ability to work independently and as part of a team.Why Join Winstone Aggregates?Be a part of an industry-leading company dedicated to innovation and sustainability.Opportunities for professional growth and development.Work in a supportive and inclusive environment where your contributions are valued.Access to Fletcher Building benefits, including industry-leading parental leave, partially funded study through the Employee Educational Fund, and access to the Fletcher Building share scheme.At Winstone Aggregates, we believe that a diverse team fosters innovation and success. We are committed to building a workforce that reflects the diversity of our community. If you are an organized and proactive professional with a passion for excellence, we would love to hear from you.
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