Personal Assistant

3 weeks ago

Wellington, New Zealand New Zealand Government Full time

Join a supportive workplace with excellent team culture and rewarding vision
Exciting challenge that offers the chance to contribute to conservation
Permanent, full-time role which can be based in either Auckland, Wellington, or Christchurch

Te Oranga o te Ao Turoa | Our vision: Nature is thriving in Aotearoa. The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature spaces and species across Aotearoa.
Our nature. Our history. It's New Zealand's unique legacy. Enjoy it. Enrich it. Pass it on.
He angitutanga | About the role Are you a PA champion, looking for a new opportunity to showcase your skills within an exciting organisation and have the chance to contribute to conservation? Te Papa Atawhai Department of Conservation has an awesome opportunity for you to bring your A-game to this integral role.
We are looking for a Personal Assistant to provide key support to the Director Monitoring and Insights, as well as provide general support to the wider Monitoring and Insights Unit distributed across New Zealand. In this fun and varied role, you will have great insight into the world of science in the Government sector. You will make strong connections right across the organisation, with plenty of opportunity for exposure and growth within the technical, strategic, and project space.

The position will be focused on:
Managing the calendar and arranging meetings
Managing incoming emails and typing requests
Workflow management
Coordinating travel plans and bookings
Provide logistical support for the operations teams
Assisting staff with IT and systems issues
Helping Managers complete any Payroll and HR paperwork for their staff, and be involved in recruitment logistics
Be a connection between the Unit and other parts of the Department, i.e. Payroll, Government Services, Facilities etc.

Nga pukenga me nga wheako | Skills and experience We are looking for a Personal Assistant extraordinaire with 5+ years of experience. You will be experienced in supporting a leadership role and management of a large team.

If you have the following skills and experience, we are keen to hear from you:
Experience in diary and email management, and logistical coordination
Efficiency in Microsoft Programmes i.e. Outlook, Word, Powerpoint
Ability to exercise discretion when dealing with sensitive work
Ability to prioritise and to work under pressure
Confidence to learn new technical systems quickly
Excellent communication, interpersonal and relationship-building skills
Excellent attention to detail

Desirable:

Interest in conservation
Experience in supporting a distributed team

Even if you don't tick all the boxes but believe your skills and experience closely align, then we still encourage you to apply.
Mo te tima | About the team The Biodiversity, Heritage & Visitors Group is responsible for translating strategy and policy into action for our operational branches which deliver biodiversity, heritage and visitor and Treaty partnership outcomes. This is the home for our technical expertise and science.
This role reports into Monitoring and Insights Unit who are passionate about their mahi. Geographically distributed across the country, connection is highly valued to this team.
Nga ahuatanga kei a matou | What's in it for you? DOC places importance on developing a culture where everyone can participate, thrive, and grow. We're working towards being an organisation that is diverse, equitable and inclusive by default.
You can learn more about what we offer here.
Tono inaianei | Apply now Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai. Please note, due to the high volume of applications, we are unable to accept direct or emailed applications and provide feedback to those not shortlisted.
If you require any accommodations or adjustments throughout the recruitment process, please do let us know.
The salary range for this position is $68,535 to $86,423 with the starting salary of the successful applicant being based on their relevant skills and experience.
Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that overs the whole period of employment.
Recruitment agencies: please note, due to high volumes we are not engaging with recruitment agencies for this role.
Depending on the volume of applications received, we may close this advertisement early, please submit your application as soon as possible.
Ra katinga | Applications close at 11:59 pm on Monday, 25 November 2024
Me he patai ano | For further enquiries, contact Anna Basova, Recruitment Advisor, at ******
Taupanga | Job reference: DOC/1827770
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