Personal Assistant

3 weeks ago

Wellington, New Zealand Department Of Conservation Full time

Join a supportive workplace with excellent team culture and rewarding vision.
Exciting challenge that offers the chance to contribute to conservation.
Permanent, full-time role which can be based in either Auckland, Wellington, or Christchurch.
He angitutanga | About the role Are you a PA champion, looking for a new opportunity to showcase your skills within an exciting organisation and have the chance to contribute to conservation? Te Papa Atawhai Department of Conservation has an awesome opportunity for you to bring your A-game to this integral role.
We are looking for a Personal Assistant to provide key support to the Director Monitoring and Insights, as well as provide general support to the wider Monitoring and Insights Unit distributed across New Zealand. In this fun and varied role, you will have great insight into the world of science in the Government sector. You will make strong connections right across the organisation, with plenty of opportunity for exposure and growth within the technical, strategic, and project space.
Responsibilities:

Managing the calendar and arranging meetings.
Managing incoming emails and typing requests.
Workflow management.
Coordinating travel plans and bookings.
Provide logistical support for the operations teams.
Assisting staff with IT and systems issues.
Helping Managers complete any Payroll and HR paperwork for their staff, and be involved in recruitment logistics.
Be a connection between the Unit and other parts of the Department, i.e. Payroll, Government Services, Facilities etc.

Nga pukenga me nga wheako | Skills and experience We are looking for a Personal Assistant extraordinaire with 5+ years of experience. You will be experienced in supporting a leadership role and management of a large team.

Experience in diary and email management, and logistical coordination.
Efficiency in Microsoft Programmes i.e. Outlook, Word, Powerpoint.
Ability to exercise discretion when dealing with sensitive work.
Ability to prioritise and to work under pressure.
Confidence to learn new technical systems quickly.
Excellent communication, interpersonal and relationship-building skills.
Excellent attention to detail.

Desirable:

Interest in conservation.
Experience in supporting a distributed team.

Even if you don't tick all the boxes but believe your skills and experience closely align, then we still encourage you to apply.
Mo te tima | About the team The Biodiversity, Heritage & Visitors Group is responsible for translating strategy and policy into action for our operational branches which deliver biodiversity, heritage and visitor and Treaty partnership outcomes. This is the home for our technical expertise and science.
This role reports into Monitoring and Insights Unit who are passionate about their mahi. Geographically distributed across the country, connection is highly valued to this team.
Nga ahuatanga kei a matou | What's in it for you? DOC places importance on developing a culture where everyone can participate, thrive, and grow. We're working towards being an organisation that is diverse, equitable and inclusive by default.
You can learn more about what we offer here.
Tono inaianei | Apply now Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai. Please note, due to the high volume of applications, we are unable to accept direct or emailed applications and provide feedback to those not shortlisted.
If you require any accommodations or adjustments throughout the recruitment process, please do let us know.
The salary range for this position is $68,535 to $86,423 with the starting salary of the successful applicant being based on their relevant skills and experience.
Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that overs the whole period of employment.
Recruitment agencies: please note, due to high volumes we are not engaging with recruitment agencies for this role.
Depending on the volume of applications received, we may close this advertisement early, please submit your application as soon as possible.
Ra katinga | Applications close at 11:59 pm on Monday, 25 November 2024.
Me he patai ano | For further enquiries, contact Anna Basova, Recruitment Advisor, at ******.
Taupanga | Job reference: DOC/1827770
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