Investment Administrative Executive

2 days ago


Queenstown, New Zealand Allium Healthcare (Singapore) Pte. Ltd. Full time

A reputable Singapore family office, with investments globally, is looking for an Investment Administrative Executive to carry out the following work responsibilities:Job Description:Set-up trading, bank & custodian accounts (all markets)Manage the submission of account opening forms, Know-Your-Client (KYC) documentation and annual review, including filing, mailing, updating of changes and record-keeping in shared drive folder;Investment subscription & redemptionManage the submission of subscription/redemption forms and KYC documentation, including filing, mailing, updating of changes and record-keeping in shared drive folder;Monitor the circulation of announcements, statements, reports and newsletters, and alert the Investment Team to take action as and when required in a timely manner;Trade settlements & corporate actions (all markets)Issue and follow-up on trade settlement instructions to custodian bank/brokers within stipulated deadlines;Rectify trade orders and resolve settlement issues in the event of trade failures;Monitor corporate actions, AGM announcements and monthly statements, and alert the Investment Team to take action as and when required in a timely manner;Update internal portfolio records (on MS excel) to keep track of trade transactions and balances;Update changes relating to trade settlements (custodian bank, change of authorised signatories, securities settlement instructions, etc.
);Other dutiesAssist in corporate secretarial duties (update directorships of key management personnel, prepare board resolutions, disclosure of directors' interests and disclosure of related party transactions etc.
);Act as administrator for office door access system;Arrange for courier and mailing of documents; andExecute any adhoc tasks which may be assigned from time to time.Required qualifications and skills:At least GCE 'N' levels;At least 2 years of experience in a similar role in custody services, investment or wealth management environment;Capable of working independently and as part of a team;Results-oriented;Able to complete tasks within deadlines;Strong problem-solving skills;Strong communication and written skills;Strong knowledge of trade settlement process, including securities payment and custodian protocols; andStrong knowledge of MS office and data/record management skills.
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