Team Administrator

1 month ago

Wellington, New Zealand New Zealand Government Full time

Team Administrator, Design and Implementation, Commissioning and Service Improvement, Operations and Service Delivery Group.

Te Haeata/The Opportunity

The team administrator role contributes significantly to the work of the Design and Implementation team by ensuring that systems, information and logistical needs are supported and readily available. You will have excellent verbal and written communication skills, attention to detail, a can-do attitude and the ability to be flexible and prioritise your workload. Your role sits within the Commissioning and Service Improvement Unit. You will report to the Manager of Design and Implementation while supporting the wider team.

Duties

Providing timely and accurate administration functions including but not limited to:

Organising meetings, including scheduling, logistics, agendas, and meeting papers.

Assisting in the management of electronic diaries and emails for managers.

Maintaining team schedules and work plans as required.

Meeting support including note and minute taking as required.

Making travel and accommodation arrangements as required.

Organising and arranging events and meetings as required.

Preparing documentation of many different types including briefings, emails, correspondence and presentations.

Providing technical support and assistance in using computer packages.

Provide advice and support to the team about Ministry systems and processes.

Co-ordinate recruitment processes, prepare documentation, support recruitment panels, schedule interviews, process checks, prepare offer packs.

Support managers with all aspects of finance including forecasting, accruals, reviewing monthly spend.

Supporting steering committee administration, including building meeting packs and writing/distributing minutes.

O pukenga/Skills and Experience

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and believe you can bring value to the role, we'd love to hear from you

Clear verbal and written communication skills.

Excellent organisational skills

Ability to read, understand and interpret complex documents, including financial, numerical and business information.

Wide ranging knowledge of administration systems and process and Microsoft Office software applications.

Attention to detail, ability to multi-task and work well under pressure.

Mo matou/ About us

At Te Tahu o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa. The Ministry of Justice provides a range of justice services around New Zealand. We have more than 3000 people working across 120 locations around the country, all working towards our vision of a safe and just New Zealand.

Joining Te Tahu o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Nga painga o tenei wahi mahi/What's great about working here

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

4.4 weeks holiday leave

an online professional development portal

access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu a-tau/ Salary
The appointing salary for this role will be between $54,343 and $74,416 based on skills and experience.

Tono mai/Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 12 November 2024; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact ******

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