Office Manager/ Pa

2 weeks ago

Auckland, New Zealand Tribe Recruitment Full time

Office Management (Administration & Office Support)About the Company:Our client is seeking a dedicated individual to join their team at a family-run consultancy located in the heart of Newmarket. Enjoy the benefits of free car parking and a supportive work environment where our people are valued and cared for. With a team that includes many longstanding members, we pride ourselves on fostering a collaborative and welcoming atmosphere. This role is ideal for someone with experience in the construction, engineering, architecture, or consultancy sectors.About the Role:Managing diary, bookings and rescheduling of appointments on behalf of Director.Involved in weekly workflow resourcing meetings ensuring all new work and current work are managed and workflow for the team is coordinated.Office management duties; general office upkeep, facilities, and keeping on top of consumables.Triage manager's emails for any urgent enquiries/pricing requests.Set up new project job folders ensuring all emails, drawings, purchase orders and contracts received are saved.Assisting the accountant with invoicing clients.About You:Previously worked in a senior administration/PA/Office manager or project coordinator role.Detail-oriented with a strong focus on accuracy.Accounts experience, ideally in invoicing and financial processes would be advantageous.Previous experience in the construction, engineering, architecture, or consultancy industries is a plus.Confident in your abilities and comfortable working in a collaborative environment.Apply NowTo apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.At the appropriate stage we will request your references; please do not include them on your CV when applying.At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We're all on a journey together so come along…
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