Accounts & Office Administrator

4 weeks ago

Auckland, New Zealand Anc Distribution Full time

Accounts Receivable/Credit Control (Accounting)Full timeANCRA Pty Ltd supply quality Load Restraint, Cargo Care, Plastic pallets, Pipe Tooling and Liquid Management systems across a range of industries; we are a small, geographically diverse team and by joining us you'll be part of an international market leader with branches across Australia and New Zealand.We are looking for an experienced Accounts and Office Administrator with 5 years prior experience to join our finance team in supporting our New Zealand business. As a member of our small Finance Team, this role will contribute to implementing and delivering on the finance team's work program and business objectives in addition to supporting the smooth running of our Auckland head office. The role has a fair amount of variety and requires someone with high attention to detail and personal initiative.PurposeEfficiently manage the financial information within the company to ensure the smooth and accurate management, billing and charging of clients and ensure all financial information is accurate and up to date at all times.Specific Duties and Responsibilities:Reconciliation of Customers Accounts.Accounts Receivable and Accounts Payable.Create a new customer account card for approved credit account applications after undertaking credit checks and making recommendations to management.Perform daily bank account reconciliation.Allocate payments received from customers to the related sales invoices.Attend to customers' and sales team's queries and emails.Create a list of customers who are on stop credit and email it to the sales team.Put on stop credit all customer accounts who are overdue except for key accounts.Liaise with customers who are on stop credit.Follow up outstanding balances owed by debtors.Create sales credit notes to correct errors in sales invoices.Email statements to customers on the 1st working day of the month.Prepare Daily Sales Report, Daily Cash Report and Daily FX Rates.Post the suppliers' invoices to Microsoft Dynamics Business Central.Invoice all purchase orders that have been received in the system.File all suppliers' invoices alphabetically per month.Process payments for overseas and local suppliers.Resolve any errors or issues with purchase orders and creditors' invoices.Create purchase credit notes to correct errors in purchase invoices.Request supplier to email copies of missing invoices.Process staff expenses, Corporate credit card transaction processing claims and ensure these are appropriately authorised.Local purchasing of non-stock consumable products.Assist the finance team across New Zealand and Australia as required.Order office supplies, business supplies as required.General:Be punctual and work the hours and times specified.Prioritize workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard.Support and help develop a positive workplace culture.Responsibly manage all business resources within accountability levels.Undertake all duties and responsibilities outlined in this Job Description and all other duties as required by the business.Comply with all employment obligations.Promptly undertake to complete all reasonable and lawful instructions and directions given.Serve the business in good faith, promoting and protecting the business' best interests.During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfilment of the duties, responsibilities, obligations and instructions related to employment.Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.Successful Qualities & Skills:Accounts Receivable, payable experience or accounting qualification.Credit Control experience.Accurate and efficient data entry with skill in Microsoft Excel.Conscientious and intuitive.Ability to perform at pace is essential.Highly accurate and has an eye for detail.Exceptional verbal and written communication skills.Highly organised, can prioritize and meet deadlines.If you are passionate about delivering an outstanding level of service, believe you can truly add value to our finance team and are able to work collaboratively and constructively across our business, this role may be for you.If you meet the criteria above and believe you have what it takes to excel in this role, please apply through SEEK with a cover letter and CV.Candidates must be eligible to work in New Zealand to apply. Only shortlisted candidates will be contacted.
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