Projects & Operations Coordinator.

4 weeks ago

Christchurch, New Zealand Vast Billboards Full time

January 2025 commencement date:
Organisational OverviewVAST Digital Billboards is a dynamic and rapidly growing player in New Zealand's digital out-of-home landscape. With nearly 55 sites and ambitious plans for further expansion, we are making our mark across the country. Strengthened by our solid presence in the South Island, we're now setting our sights on the North Island, ready to take on the big names in out-of-home advertising.
As a Christchurch-based, Kiwi-owned and operated company, VAST brings together a small but passionate team with big ambitions. We pride ourselves on being young, fun, and proactive, with a commitment to innovation and excellence. Our culture thrives on inclusivity, where every idea and opinion is valued—"One team, one dream" is more than a motto; it's how we work.
With a forward-thinking mindset and a determination to disrupt the market, VAST is poised to make waves in the industry for years to come.
Job Overview:VAST Digital Billboards is looking for a Project & Operations Coordinator to support our fast-growing digital billboard operations. In this role, you'll coordinate the launch of new sites, manage campaign bookings, and oversee day-to-day operations, ensuring everything runs smoothly. Your proactive approach, attention to detail, and ability to work under pressure will be essential as you track campaign performance, liaise with the sales team, and maintain site health. Prior experience in digital media is a plus, but a strong sense of urgency, adaptability, and a willingness to learn are what we value most.
At VAST, we pride ourselves on a young, fun, and collaborative culture where every voice matters. As part of a Kiwi-owned company with big ambitions, you'll thrive in an environment where teamwork, inclusivity, and creative problem-solving are encouraged. If you enjoy working in a dynamic, fast-paced setting and are excited to contribute to our ambitious growth, this role offers the perfect opportunity to make an impact while growing alongside us.
Key Responsibilities: New Site Launches & Website Maintenance: Coordinate the launch of new digital billboard sites, ensuring smooth integration into our network and keeping the website updated.

Proof of Postings: Manage and track proofs of posting, ensuring timely and accurate reporting of campaign delivery to clients.

Generating Seedooh Reports: Generate Seedooh reports for Performance Analysis (PA), ensuring campaign performance is transparent and measurable.

Campaign Bookings: Support campaign booking processes, ensuring campaigns are accurately and promptly scheduled.

Sales Support: Provide assistance to the sales team, helping with sales materials, campaign status updates, and any operational needs.

Artwork & Creative Management: Monitor artwork delivery deadlines, upload creative assets for campaigns, and ensure timely delivery and approval.

Site Management & Maintenance: Oversee site health, including configuration and performance monitoring, ensuring sites are functional and optimised.

System Integration: Upload new sites to systems like Vista, Hivestack, and Broadsign, and ensure they are properly configured and maintained.

Filler Management: Manage filler content for digital billboards to maximize display opportunities when paid content is unavailable.

Campaign Performance Monitoring: Regularly track and monitor Seedooh and campaign performance data, troubleshooting and optimizing where needed.
 Key Behavioral Attributes: Attention to Detail: You are meticulous in your work, ensuring nothing falls through the cracks. Whether it's checking creative assets or managing system updates, accuracy is at the heart of what you do.

Proactive Problem Solver: You anticipate issues before they arise and take initiative to address them head-on. Your ability to think on your feet and remain calm under pressure sets you apart.

Strong Sense of Urgency: You understand the importance of deadlines and thrive in a fast-paced environment. You can prioritize tasks and ensure they're completed on time.

Adaptable & Flexible: You are comfortable in a dynamic work environment and can pivot when priorities change. Your ability to embrace change and work with evolving business needs is essential.

Effective Communicator: You have strong verbal and written communication skills and can clearly convey information to different teams and stakeholders, making complex tasks easy to understand.

Team-Oriented: You enjoy working collaboratively, and you're always ready to jump in to support your colleagues. You understand that the success of the team is just as important as individual accomplishments.

Resilient & Diligent: You don't shy away from challenges or high-pressure situations. Your perseverance helps you maintain focus, even when things get tough.

Curiosity & Willingness to Learn: You're always looking to improve, whether it's gaining new skills or mastering the systems we use. Your desire to continuously learn ensures you're always growing in the role.
Qualifications:

While previous experience in digital media or billboard operations is a plus, the most important qualifications for this role are your attitude and behaviors.

Ability to quickly learn new tools, systems, and processes.
Strong organisational and multitasking skills.
An eagerness to dive in, ask questions, and drive outcomes. Mandatory requirementsHave full rights to work in New Zealand and currently reside hereCurrent full New Zealand drivers' licence 
If this role sounds like you, please send a brief cover letter stating why you think you are the right person for the role and your CV in the first instance to (email protected) or feel free to call me on ******** for a confidential conversation to discuss this opportunity

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