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Executive Assistant

4 months ago

Auckland City, New Zealand Team Global Express Full time

**Connecting people and communities| Driving eCommerce | Moving New Zealand**

Team Global Express NZ delivers freight forwarding, end-to-end transport services, and comprehensive logistics solutions to customers operating across NZ from Kaitaia to Invercargill.

We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030.

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

As we continue to progress our transformational journey, we have an exciting opportunity for an experienced Executive Assistant for our CCTO and CSO to join our head office in South Auckland.

**He angitūtanga: The opportunity**

Reporting the Chief Customer and Transformation Officer (CCTO) and Chief Sales Officer (CSO) you will:

- Make optimal use of their time, performing work under delegation by organising their contact with both internal and external parties.
- Have sole-charge of diary management and meeting organisation.
- Manage and screen inboxes, including responding and re-directing where appropriate.
- Organise and co-ordinate Leadership Team meetings and off-sites.
- Manage all domestic and international travel and accommodation requirements to ensure CCTO/CSO can travel cost effectively and without delay.
- Prepare letters, reports, agenda, presentations, including confidential and sensitive documentation.
- Organise and co-ordinate client and internal events.
- Review of discretionary expenditure and costs against policy
- Support to wider NZ Leadership team, as and when required.
- At all times maintain an extremely high level of confidentiality and discretion

**He kōrero mōu: About you**

Additionally, you will have:

- Minimum 5 years’ experience executive support with associated secretarial skills.
- Relevant tertiary qualification in secretarial/administration or business management
- Functional and technical knowledge to do the job.
- Good communication with strong interpersonal skills
- A good business acumen and the ability to be discreet with information.
- The ability to establish and maintain effective relationships with customers.

**Ngā āhuatanga kei a mātou: What we offer**:

- Our people and customers are at the heart of everything we do.
- State of the art facilities in a fast paced and dynamic industry
- Competitive salary above industry standards
- Fun and practical employee perks and discounts
- Peer recognition awards acknowledge when you go above and beyond.
- Upskilling, training, mentoring and more to support your career development journey.

**An inclusive workplace, works for everyone.**

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities and neurodiverse individuals.

**Ensuring we do our part to preserve Aotearoa’s environment.**

As proud members of the Sustainability Council of New Zealand, we are committed to stay on track with our carbon reduction goals for 2030 and are actively managing our carbon footprint with Toitū Envirocare.

**Me pēhea te tono: How to apply?**

This is a phenomenal opportunity to join an awesome company and team so express your interest today.

**Team Global Express is an Alcohol and Drug Free Workplace. Pre-employment checks will include an MOJ, Drug & Alcohol Testing, Medical Assessment and Reference Checking.**

All applicants must hold legal entitlement to work in New Zealand.