Client Services Administrator/kaiwhakahaere Tari

3 months ago

Dunedin, New Zealand University of Otago Full time

Client Services Administrator/Kaiwhakahaere Tari (Property Services)

2301198

**PROPERTY SERVICES**
**CLIENT SERVICES, SHARED SERVICES DIVISION**
- 6.75% superannuation + five weeks annual leave.
- Family friendly employer + onsite childcare providers.
- Tertiary study benefit.

**_ The role/Te mahi_**

Property Services Division are the physical foundation of the teaching, research and learning that takes place across our five campuses. Within the Property Services Division our Trades Services team work extremely hard to support our students, staff and the public through the maintenance, repair and upgrades of university buildings and grounds.
- As an Administrator Client Services for Trade Services, you will play a crucial role in ensuring the smooth and efficient operation of this team and your responsibilities encompass a wide range of administrative activities including:

- Communication - managing internal and external communications both written and verbal.
- Meeting support.
- Recruitment - requisition administration and onboarding coordination for new staff and contractors into university trade systems
- Financial administration - purchase card reconciliation, reimbursements, purchasing and invoicing.
- Assistance with wellbeing initiatives for Trades.

You will be part of a wider team of Client Services Administrators working within the Property Services Division however will be located within the Trade Services office so the role requires a mature, reliable, and self-sufficient individual.

The Property Services Division have an active social committee and are a down-to-earth, friendly group so would suit an individual who brings energy and a sense of humour to the role.

**_ Your skills and experience/Kā pūkeka me kā wheako_**
- Proven experience as an administrator or in a customer-facing, support-based role.
- A passion for delivering exceptional service to customers and ability to multitask.
- A desire to learn new skills and a commitment to contributing to a positive team environment.
- Strong proficiency in the Microsoft Office suite of programmes.
- Excellent organisational and time management skills.
- A self-starter attitude and the ability to work as part of a team and individually.
- Solutions focused with a willingness to be adaptable and committed to continuous improvement.

**_
About our team/Mō te tīma_**

Administrator Client Services roles are part of the Shared Services Division, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all the University’s internal and external customers.

**_ Further details/Pūroko_**

This is a 12-month fixed term, part-time (30 hours per week) position, based in Dunedin.

We also have Kaiwhakahaere Tari positions available. These roles are part of the Administrator Client Services function but in addition they support the implementation of the Māori Strategic Framework activities, the University’s commitment to the success of Māori students and staff and contribute to a culture of whakawhanaungatanga in our workplaces. These positions are remunerated at Level 5, with the appointment range $61,531 to $65,898.

For further information please contact Emma Dewar via the contact details below.

**_ Application/Tono_**

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.

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