Executive Assistant

4 weeks ago

Auckland City, New Zealand Fonterra Full time

**General Information**:

- Date Published- 13-Nov-2024- Advertising Ends- 27-Nov-2024- Country- New Zealand- Location- Auckland- Role Type- Admin & Office Support- Work Type- Permanent- ID#- 10381**Position Description**:
**Our Co-operative**

**Fonterra’s strength is in the collective | Te Mātāpuna toa takitini**

We are a Co-operative created and owned by Aotearoa New Zealand dairy farmers. Since our beginnings, collaboration, innovation, and passion have enabled us to share the goodness of our dairy with the world. We're committed to caring for the land, our animals, and every drop of milk, producing nutritious food with safe, quality ingredients loved here in New Zealand and around the world.

As part of the Fonterra Co-op, you'll be solving for a better future alongside a team connected by solid values as we strive to be a leader in dairy sustainability, dairy innovation and science, with a focus on New Zealand milk.

When you join Fonterra, you'll open yourself to a career of opportunities where you can grow with us by developing your skills, sharing your knowledge, and exploring diverse career paths that ignite your passions.

**About us | Ko wai mātou**

In Global Markets - Ingredients (GMI), we operate an integrated business encompassing dairy in the ingredients and foodservice channels to generate value for Fonterra. We have a clear mission to deepen our position as a world-leading provider of high-value, sustainable, innovative dairy ingredients. With offices across North Asia, the Middle East, APAC, Europe, LATAM and the USA we are focused on partnering with customers to bring NZ dairy to the world.

**About the opportunity | Te whiwhinga mahi**

We are seeking a highly motivated and experienced Executive Assistant to provide high-level support to the President of Global Ingredients. This critical role will ensure the smooth functioning of day-to-day operations, allowing the President to focus on strategic priorities. As a key member of the team, you will manage scheduling, travel, communication, and coordination of important meetings, both internal and external. In addition to this you will:

- Efficiently manage complex diaries and travel arrangements, ensuring seamless scheduling and approvals.
- Act as a primary point of contact between the President and internal/external stakeholders, maintaining professional and prompt communication.
- Prepare detailed agendas, capturing minutes, and tracking action items to ensure effective follow-up from meetings.
- Manage budgets, including accurate reporting of accruals and expenditures.
- Draft, review, and edit high-quality documents and presentations to ensure the President is fully prepared for all engagements.

This role also involves coordinating key events and building strong relationships with stakeholders across the business. Your organisational skills will be critical to the success of the team, ensuring that priorities are met with precision and professionalism.

**About you | Ko wai koe**

You will be an experienced Executive Assistant, ideally from a global corporate environment. You are highly organised with exceptional attention to detail and time management skills. Your strong communication skills and discretion in handling confidential information will make you a trusted partner to the President. To succeed in this role, you will need:

- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent problem-solving skills and the ability to work independently and as part of a team.
- Experience managing complex schedules and travel arrangements, as well as coordinating large-scale events.
- A flexible, adaptable approach with the ability to stay calm under pressure, have fun, and enjoy what you do.

**The benefits of life at Fonterra | Te ora i Fonterra**

Our people and what they bring to our Co-op shape our success. We have a collaborative culture, inspiring leaders, and passionate people, making Fonterra a great place to work. We also offer competitive remuneration and a range of benefits, regardless of your role or location.

**Are you excited about this opportunity but may only meet some requirements?**

**Applications will close at midnight Wednesday 27 November**

Sound good to you? Come join our team and let’s solve for better, together. You, me, us together.

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