Personal Assistant/team Administrator

6 months ago

Auckland City, New Zealand New Zealand Government Full time

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

Discover a career with purpose at MBIE
- Bring your energy and enthusiasm to support Immigration New Zealand
- Work on site and support the front-line functions where visa decisions are made
- Permanent, full-time position available, based in Henderson Auckland
- Flexible working options available.
- Career development opportunities
- Salary range $58,175 - $68,380 plus KiwiSaver and wellness benefits Tēnei tūranga - About the Role:
At Immigration New Zealand, we are proud of our critical role in both growing and protecting New Zealand. As the strategic environment has evolved so has our strategy, as we maintain an unwavering focus on being a trusted steward of the immigration system.

We are looking for a star Personal Assistant/Team Administrator to join our Visa Operations group in the Chief Operating Officer branch in Immigration New Zealand.

In this role you will support a busy Operations Director based at the Henderson Visa Operations site and provide support in a pragmatic and constructive way that will enable the team to keep commitments and to achieve deliverables. You will quickly shape this role to your style and ensure the Directors portfolio is running smoothly.

We operate in a fast-paced, dynamic environment and we enjoy the challenge of working to meet key priorities and tight deadlines.
- You would provide direct support to an Operations Director responsible for front line visa operations in Auckland and the Pacific.
- You will be accountable for providing a high level of support to Operations Director and their Heads of Operations in the branch to ensure they are able to effectively perform their role.
- You will use strong relationship management and organisational skills to process assigned tasks and resolve issues.
- You will be customer-focused, flexible, and agile with a positive, proactive approach to your work ensuring tasks are completed to a high level of detail. Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required

**To be successful in this role you will bring**:

- Proven track record of experience and achievement in providing personal and administrative support.
- Demonstrated agility in supporting multiple teams and responding to changes in priorities.
- Wide ranging knowledge of administration systems and processes.
- Sound relationship management skills.
- Strong written and interpersonal communication skills.
- Willingness to work in a flexible and dynamic environment.

**Ētahi kōrero mō MBIE - About MBIE**:
MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.
We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.
People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.
- Mahi Tahi - Better Together
- Māia - Bold and brave
- Pae Kahurangi - Build our Future
- Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.
E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.

**Me pēhea te tono - How to Apply**:
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