Governance Secretary

6 days ago

Wellington City, New Zealand NZ Transport Agency Full time

Support Let's Get Wellington Moving's Programme Director and the wider programme team
- Provide executive level support to the governance structure for the Programme
- Three years fixed term contract - Part-time (30 hours approx.)

Looking for a new challenge? Bring your skills and experience to New Zealand's most exciting city shaping project, and the biggest investment in transport Wellington has ever seen.
About us | Ko wai mātou
The team at Let's Get Wellington Moving (LGWM) is passionate about developing and delivering a transport system that supports Wellington's growth, while making it safer and easier to move around. LGWM's vison is to build a great harbour city, accessible to all, with attractive places, shared streets, and efficient local and regional journeys. To realise this vision, the programme is focused on moving more people with fewer vehicles.
This is an exciting, dynamic and complex work environment. Proactivity, flexibility, innovation, and collaboration are highly valued and critical for the programme's success.
The opportunity | Te Whiwhinga mahi
The purpose of this role is to provide executive level support to the governance structure for the Programme, including the Programme Director, Executive Coordinator, the People and Operations team and the wider programme team. You will ensure effective functioning of the Programme's governance groups by building effectiuve relationships with a diverse group of partner stakeholders and ensure governance groups are supported with necessary frameworks (documentation, processes, etc.).
Your focus on continuous improvement will support management of governance cycles and ensure proactive, quality documentation and records that are consistent across the programme. You will additionall identify improvements for the Programme Governance function and drive implementation of agreed changes.
A key aspect of your role will be to perform the secretariat function for Partnership Board, Governance Reference Group, Iwi Partnerships Working Group and other governance meetings including meeting management, facilitation of agenda setting, preparation and distribution of meeting packs and out-of-cycle requests, recording and distributing minutes, actions and decisions, and ownership of the forward calendar of items and assurance activities.
About you | Ko koe tēnei
To be successful you will have strong demonstrable knowledge of, and experience in, the following:

- Tertiary qualification in a relevant business field
- Previous experience providing support to executive level governance boards, where planning and coordination in a complex environment was a key component of the work
- Proven ability to develop and maintain highly effective and professional working relationships at all levels of an organisation, particularly with board directors, senior executives, and senior management as well as support staff
- Excellent organisational skills along with the ability to establish priorities and meet deadlines.
- Political awareness, sound judgement, discretion, and sensitivity - particularly in handling confidential information
- Proven ability to work under pressure
- Excellent oral and written communication skills, particularly the ability to comprehend and reframe information for minutes
- Ability to influence and manage others to ensure timeliness and quality of all submissions
- Self-starter able to identify gaps in processes and drive solutions for improving operations

Waka Kotahi is advertising this role on behalf of Let's Get Wellington Moving. The $6.4 billion programme is a joint initiative between Wellington City Council, Greater Wellington Regional Council, and Waka Kotahi NZ Transport Agency.

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