Executive Support

4 weeks ago


Christchurch, New Zealand Wools of New Zealand Full time
PA, EA & Secretarial (Administration & Office Support) About Us:

Wools of New Zealand delivers leading and innovative wool flooring products, that add value and prosperity to their clients’ farming businesses and the rural communities they serve. As a company we offer a broad range of wool brokering services, delivering seamless access to local and international markets via the technical expertise of our field team and 10 wool stores across the country. Our wool carpet and wool tile flooring solutions are sold both residentially and commercially, through retail stores and directly into projects. Position Overview:

As our Executive Support, you will play a pivotal role in supporting the CEO and Senior team to ensure the smooth operation of our office. You will be responsible for providing comprehensive administrative support to company executives, managing office tasks including travel bookings, event management and overall communication for WNZ. There is also a governance function where you will organise and attend AGM and Board meetings, take Minutes and carry out other Board tasks as needed. This role requires a high level of professionalism, discretion, and attention to detail. Key Responsibilities: Provide administrative support to CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting. Serve as the primary point of contact for internal and external stakeholders. Ensure effective communication occurs internally and externally Manage travel arrangements for CEO and other team members Coordinate special projects and events, such as company meetings, conferences and other activities. Assist with HR-related tasks, including onboarding new employees, maintaining employee records, and administering benefits. Organise and prepare Board reports and meeting agendas, take minutes and attend to other Board tasks. Prepare reports, presentations, and correspondence for executive team members as needed. Manage office tasks, including office supplies, equipment maintenance, and facilities management. Perform other duties as assigned to support the needs of the CEO and WNZ staff Handle confidential and sensitive information with discretion and professionalism. Experience and Skills: Proven experience in an executive support or office management position. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software. Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Detail-oriented with a proactive and resourceful approach to problem-solving. Willingness to take ownership of tasks and support the team. Positive and collaborative work culture Meaningful work contributing to the success of Wools of New Zealand If you are a motivated and organized individual with a passion for providing executive and governance support, we encourage you to apply for this rewarding opportunity and join the passionate team at Wools of New Zealand. To apply, please submit your CV and cover letter by April 12th. Your application will include the following questions: Which of the following statements best describes your right to work in New Zealand? Which of the following Microsoft Office products are you experienced with? Do you have customer service experience? Report this job advert

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