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Asset Management Coordinator

1 month ago

Dunedin, Otago, New Zealand University of Otago Full time
Property Services

Ratoka Whare Wānaka
  • Salary + 6.75% Superannuation + 5 weeks annual leave.
  • Career Development + tertiary study benefit + ongoing professional development opportunities.
  • Be part of a professional and supportive team that facilitates world-class research.
About Our Team/Mō Te Tīma

The Property Services and Development Division is responsible for more than 22,000 hectares of land. We have almost 4,000 full-time employees and close to 21,000 students. We are proud to support the ongoing academic mission of New Zealand's first university by providing the best facilities, services, and physical environment in which staff, students, and the public can learn, teach, live, and play.

The role/Te mahi

The Asset Management Coordinator is responsible for maintaining accurate asset data within the University's IWMS, ensuring records reflect asset condition, lifespan, and maintenance history. They contribute to high-level maintenance plans and collaborate with Trade and Technical Services to identify emerging issues. The coordinator maintains and updates the three-year minor capital works schedule, administers asset renewal programs, ensures project planning aligns with budgets, reconciles cost data, and oversees the approval process for minor capital works. This role will include risk management responsibilities, overseeing seismic assessments, maintaining accurate risk tracking tools, and facilitating the procurement of consultants for asset condition evaluations and seismic assessments.

Your skills and experience/Kā Pūkeka Me Kā Wheako

With a solid background in facility management, administration, and procurement processes, you will excel at building and maintaining strong networks and key relationships, making you a valuable partner in this role.

You will have experience with Integrated Workplace Management Systems (IWMS), and experience in data collection, analysis, and database management.

Other key skills include:
  • A recognised qualification relevant to the role.
  • Knowledge of property or infrastructure asset management principles and standards.
  • A customer-centric and solutions-focused approach.
  • Skilled at problem-solving, with excellent time management to ensure well-planned workloads.
  • Strong proficiency in the Microsoft Office suite.
  • Dedication to working in a culturally safe and respectful manner and demonstrated understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
Further details/Pūroko

This is a full-time (37.5 hours), permanent position, located in Ōtepoti, Dunedin.

You must have the right to live and work in New Zealand to apply for this position.

The salary level for this position is provisionally evaluated as Level 5 - $67,566 to $72,086, Top of Range $77,570, and may be subject to change.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information, or to discuss the role in confidence – please contact Hayley Suter, via the contact details below.

Application/Tono

To submit your application (including CV and cover letter), please click the apply button. Applications quoting reference number 2500498 will close on Sunday, 6 April 2025.

Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.
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