Personal Assistant to SLT

2 weeks ago

Dunedin, Otago, New Zealand Motor Trade Finance Limited Full time

At MTF Finance, our mission is to help New Zealanders get ahead by making lending about people again. Incredibly high standards drive us to give our customers the best service in the finance industry. Our NPS scores and review ratings are amongst the best in the world.

Our history dates back to 1970, and we've built a great reputation by doing the right thing and forming long-term and beneficial partnerships. We provide innovative finance solutions to New Zealanders through our nationwide franchise network, vehicle dealers, and partners such as Trade Me. This has helped us grow into a business with assets of more than $900m. We are fifty-three years young and only getting started. We are launching new products and partnerships while staying true to our core; that we are people helping people, powered by a world-class funding system.

Personal Assistant to SLT (Parental Leave Cover, 12-month Fixed Term)

About the role:

With our Personal Assistant heading off on parental leave, this creates an opportunity for someone with that 'x factor' to join our Dunedin team. This is a pivotal role that provides executive administration support for several members of our Senior Leadership team and works in partnership with the Executive Assistant (EA) to our CEO and Deputy CEO to keep things humming for our Senior Leadership team and wider business.

In this role, you are coordinating a range of activities including travel arrangements, national meetings and events for staff, clients, and franchises, and involvement in a range of projects and other initiatives. This role is office-first - relationships are crucial - and you'll love being part of our dynamic modern workplace. Office-first still allows for flexibility.

Just some of the things you're responsible for:

  1. Effectively organise business events such as our internal customer functions and staff events; this includes coordinating participants' calendars, organising catering and logistics, communicating with attendees, and representing MTF to ensure the event runs smoothly. You'll also provide support during meetings when needed.
  2. Professional administration support for a team of senior leaders, ensuring that our business runs effectively; leaders are well supported knowing things are running smoothly behind the scenes. This includes expense management, meeting and calendar logistics, travel management, and being a point of contact with external stakeholders on behalf of senior leaders and the business.
  3. Supporting the EA and others to deliver key activities effectively and professionally, for example, board meetings and other events our CEO and Deputy CEO host.
  4. Drafting and formatting of business communications and materials including reports, presentations, employment-related documents, meeting agendas, and outcomes.
  5. Contribution to a range of projects and initiatives that support our commercial and cultural goals.

You'll need to have:

  1. A positive, capable, professional administrator with proven success in a professional services environment and in a role that supported senior leaders and managed administrative functions.
  2. The ability to work in a fast-paced commercial environment where high levels of confidentiality, integrity, initiative, flexibility, and time management skills are non-negotiable.
  3. Highly organised, positive and effective team player – someone who takes pride in building trusted, effective professional relationships across all levels of a business and will thrive in a role that supports a high-performing team located across Dunedin and Auckland.
  4. Emotional awareness – this role requires someone who can maintain composure under pressure. You'll be someone who role models our values through your actions, interactions, and your impact at work.
  5. Good numeric and verbal reasoning, as you'll be working on a range of activities and projects as part of our team. You'll also be highly proficient in MS Office, with the ability to grasp new systems and technology quickly.

What's in it for you?

This is a great opportunity to join an iconic New Zealand brand. Together, our team are on a journey to disrupt the finance sector. Located in the heart of George Street, our National Office in Dunedin is modern and a home for over 80 of our national team. We have a team of over 100 people across the country, plus another 250 staff working across over 55 franchise businesses. Our people enjoy working together and having fun. You'll be part of a dynamic team, with transparent pay, great workplace facilities, and plenty of opportunities to learn and grow.

We envisage this position being around 25-30 hours a week, but we will work with the preferred candidate to align our needs with their skills, capability, and availability.

Apply online with a brief cover letter and your CV. For a confidential chat about the position contact Brooke, our Personal Assistant to the Senior Leadership team (Brooke.Stringer@mtf.co.nz) or Sarah, our P&C Business Partner (Sarah.Fraser@mtf.co.nz) or apply now.

All expressions of interest and applications will be treated with confidence.

Candidates must possess a New Zealand Driver Licence and the legal right to full-time work in New Zealand. Any offer of employment is subject to clear reference checks, credit reporting, and police record checks. Be advised that only those candidates shortlisted will be contacted.

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