Executive Assistant

3 weeks ago

Palmerston North, Manawatu-Wanganui, New Zealand Levno Full time

Levno develops a world-leading on-farm monitoring suite that dramatically improves the efficiency and productivity of the agriculture sector. We are transforming how the sector operates by providing farmers and agribusinesses with real-time insights that allow them to operate more efficiently and sustainably.

We're resolving hard problems with a world-class team and are proud of our high-performing, positive, and inclusive culture. We're specifically looking for people who love the idea of working in a high-growth organisation and who are as excited about our vision as we are. We want someone who can drive innovation, delve into improving inefficiencies, and challenge our existing state, whilst embodying our values of Win Together, Find a Better Way, Own the Outcome & Enjoy the Ride

As an Executive Assistant, you will provide exceptional support to our CEO & SLT, through your impressive organisational and proactive nature. This role requires a detail-oriented professional who can anticipate needs before they're requested, manage complex schedules, and act as a trusted & confidential partner in ensuring efficient operations and decision-making. Although we require this person to be based in Palmerston North for close proximity to our head office, we are able to provide some flexibility in the way of hybrid working throughout the week, including hours and type of employment - part time across 4-5 days will be considered.

Responsibilities:

  • Manage and coordinate a dynamic and high-volume calendar of appointments, meetings, and travel.
  • Screen and manage incoming emails and calls, flagging critical matters. Draft, proofread, and handle correspondence on behalf of the CEO.
  • Prepare agendas, materials, and briefings for meetings, including recording meeting minutes and tracking follow-up tasks.
  • Arrange and manage complex travel itineraries, accommodations, and logistics.
  • Assist with planning, tracking, and executing projects and initiatives.
  • Collaborate with internal and external stakeholders to ensure progress.
  • Handle sensitive information with the utmost discretion and confidentiality.
  • Manage expense reporting, invoicing, and office-related tasks.
  • Organise team and company events as required.

Requirements:

  • Proven experience as an Executive Assistant or a similar role.
  • Exceptional organisational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite.
  • Ability to handle multiple priorities and deadlines with grace and efficiency.
  • Demonstrated problem-solving abilities and a proactive approach.
  • Experience supporting C-level executives in SaaS is beneficial.

Attributes:

  • Discreet and trustworthy, with the ability to handle confidential information.
  • Flexible and adaptable, thriving in a fast-paced environment.
  • Self-motivated and capable of working independently while collaborating effectively with teams.

Benefits:

  • We're in growth mode - play a pivotal role in being exposed to a global SaaS business.
  • Flexibility in location and hours.
  • A wellbeing & development policy Better Me to do just that - better you
  • Induction and on-the-job training, with annual reviews to support your career development.
  • Spacious offices with ergonomic desk setup and free parking.

If this sounds like you, send us your CV and tell us your story

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