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Executive Assistant to Regional Commissioner

1 month ago

Rotorua, Bay of Plenty, New Zealand Ministry of Social Development NZ Full time
Executive Assistant to Regional Commissioner - Bay of Plenty

Permanent full time opportunity available

Are you an experienced Executive Assistant looking for a dynamic and fast-paced role? This is an exciting opportunity to support the Regional Commissioner for Bay of Plenty, who leads the Ministry of Social Development's (MSD) activities in the region. This role involves managing both internal and external communications and services, providing input into the smooth operation of the regional office.

This role can be based in either Tauranga or Rotorua for the right candidate - travel will be required across the region when necessary.

About MSD

At MSD, our purpose is clear: We help New Zealanders to be safe, strong, and independent – Manaaki tangata, manaaki whānau. Our clients are at the heart of everything we do, our people are our greatest taonga, and Te Pae Tawhiti – our future guides our direction as an organisation.

About the Role

This is a busy and varied role that requires a proactive, highly organised individual who thrives in a fast-moving environment. The Regional Commissioner is frequently out of the office, so we need someone who can take initiative, keep things running smoothly, and confidently manage multiple priorities with minimal supervision.

As the Executive Assistant, you'll play a key role in:

  • Office Management – Overseeing day-to-day operations, from onboarding new staff to fleet coordination.
  • Diary & Travel Coordination – Managing schedules, emails, and travel arrangements efficiently.
  • Event & Meeting Coordination – Organising events, preparing reports, and ensuring key meetings run smoothly.
  • Confidentiality & Integrity – Handling sensitive information with professionalism and discretion.
  • Stakeholder Engagement – Liaising with internal teams and external stakeholders to support MSD's work.

About You

We're looking for someone who is:

  • Calm under pressure – Thrives in a busy environment and enjoys meeting deadlines.
  • Proactive and perceptive—anticipates needs, takes initiative, and exercises sound judgment.
  • Flexible & quick to learn – Adapts easily and stays ahead of challenges.
  • Organised & energetic – Manages multiple tasks with efficiency and enthusiasm.
  • A strong communicator & relationship builder – Engages well with a variety of people.
  • Experienced in supporting senior leaders – Knows how to 'manage up' effectively.
  • Familiar with government processes – Or willing to learn how the public sector operates.

If you're an ambitious and competent Executive Assistant ready for a new challenge, we'd love to hear from you

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.

Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.

All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz

Internal MSD Employees– please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as an internal candidate.

Joining us

Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.

If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

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