Personal Assistant

4 weeks ago

Christchurch, Canterbury, New Zealand Ministry of Business, Innovation and Employment NZ Full time
Discover a career with purpose at MBIE
  • Are you a highly motivated person that wants to join a collaborative team?
  • Do you show initiative and have strong administration and communication skills?
  • Salary $60,727 – $70,625, plus KiwiSaver & wellness benefits
  • Permanent Full-time role or Fixed Term Full-time Wellington or Christchurch based location.
Tēnei tūranga - About the Role:

The Personal Assistant / Team Administrator reports directly to the Manager, System Performance and Implementation who is based in Christchurch.

The position supports teams and people in Christchurch, Wellington and Auckland offices.

We are looking for a superstar Personal Assistant / Team Administrator to provide support to the Manager, our people leaders and teams.

You'll be responsible for diary management, monitoring of shared mailboxes, preparation of documentation, arranging travel, workshops, meetings and minutes, and processing contracts, invoices and accruals.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills And Experience Required
  • Sound judgement and decision-making skills
  • Comfortable working independently without needing constant direction
  • A proactive attitude and passion for getting things done
  • Able to quickly pivot between tasks, use your initiative and prioritise effectively
  • Experience in providing personal and administrative support to managers and teams
  • Ability to build strong relationships with others in order to work effectively in a team environment
  • Willingness to work in a flexible and dynamic environment
  • Ability to work under pressure in a complex environment
  • Experience working in the public sector or councils would also be an advantage
  • Must have the legal right to live and work in New Zealand.
About The System Performance And Implementation Team

The System Performance and Implementation team provides expertise, insights and knowledge to support the effective operation of the building regulatory system and to deliver high quality implementation of policy changes.

The team has a number of regulatory functions and responsibilities, including:
  • Leading the branch stakeholder engagement frameworks and approach
  • Leading the improvement of performance monitoring of building regulatory system outcomes
  • Leading the improvement of internal processes, particularly allocation and tracking processes for building levy expenditure
  • Driving cross system governance and regulatory partnerships for the building system
  • Providing programme management and planning support and capability to priority work programmes
  • Leading the design and implementation of new changes to the building regulatory system, including leading the development of implementation material required to successfully implement new policy change.
Ētahi kōrero mō MBIE - About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities, and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.
  • Mahi Tahi – Better Together
  • Māia – Bold and brave
  • Pae Kahurangi – Build our Future
  • Pono Me Te Tika – Own It
Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means 'lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi through enduring, meaningful and effective partnerships with iwi, Māori, and other Māori groups/organisations.

Me pēhea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.

Email Monica Chow at monica.chow2@mbie.govt.nz quoting ref MBIE/17156 if you have any further questions.

Applications close at 11:59pm on Sunday, 27th April.
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