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Executive Assistant

1 month ago

Dunedin, Otago, New Zealand Traffic Management & Control Full time

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Are you a highly organised, tech-savvy problem solver who thrives in a fast-paced environment? We're on the lookout for a full-time, in-house Executive Assistant to support our leadership team.

This is a senior role, ideal for someone who's more than just a calendar whizz – we need someone who can think ahead, take initiative, and keep everything running smoothly behind the scenes.

What you'll be doing:
  1. Providing high-level administrative and strategic support to the leadership team
  2. Managing schedules, meetings, documentation, and communication with precision
  3. Supporting leadership by taking ownership of tasks and freeing them up to focus on bigger-picture initiatives
  4. Leading and contributing to strategic projects – from concept to execution
  5. Managing and coordinating marketing efforts, including campaign planning and social media and other online content
  6. Using your creative flair to develop ideas, projects, and campaigns that support internal and external communications
What we're looking for:
  1. At least 5 years' experience in a relevant or transferable role
  2. Excellent communication skills – written and verbal
  3. Exceptional organisational and time management abilities
  4. Confidence with Microsoft Office (especially Word, Excel, and PowerPoint)
  5. Natural confidence with computer systems and programs – you're quick to pick things up
  6. A creative thinker who can problem-solve on the fly
  7. Someone who shows initiative and adapts easily to different tasks or departments
Bonus skills (not essential, but a huge plus):
  1. Familiarity with Adobe Creative Suite and/or Canva
  2. A background or interest in marketing or content creation
  3. Experience with HR processes or systems
What we offer:
  1. A collaborative and supportive team – we've got each other's backs and genuinely enjoy working together
  2. Real variety in your work – no two days are the same, and you'll never be bored
  3. Opportunities to grow – we support development and progression for people who show initiative
  4. Monthly team lunches – because connection (and good food) matters
  5. A wellbeing allowance – to support your physical or mental health in a way that works for you
  6. Health insurance – we've got your back with extra peace of mind
About Us

TMC has been part of the Dunedin landscape for over two decades. We specialise in all things Temporary Traffic Management - from consulting and approvals to plan preparation, equipment hire, and onsite implementation. With depots in Dunedin, Oamaru and Balcutha, we've built a reputation for doing things properly and supporting our people to do the same.

We're a team that values capability, collaboration, and continuous improvement. If you're ready to bring your skills and ideas to a team that will value your contribution, we'd love to hear from you.

Apply Now

This role is ideal for someone who's both strategic and hands-on — someone who thrives on variety, adapts quickly, and takes pride in being the person others can rely on. If that sounds like you, apply now via Seek.

Note: We will be actively interviewing throughout the advertising period, and the position may be filled before the closing date. Also, all successful applicants must pass pre-employment checks including a medical, drug screening, and Ministry of Justice background check.

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