Venue Operations Coordinator

We have an exciting opportunity for a Venue Operations Coordinator at one of our valued clients based in Bowen Hills.

This Brisbane-based role requires a strong understanding of the events industry. The ideal candidate should be capable of working independently and taking full responsibility for managing the operations department and technical resources.

We are seeking a candidate with excellent communication and organisational skills, a strong willingness to learn, and a proactive approach. Your people management abilities and capacity to handle multiple tasks will play a key role in enhancing our ability to deliver exceptional shows for our clients.

Primary Duties for this role:

• Understanding the crew's skills and capabilities to efficiently assign them to events where they can contribute most effectively
• Managing the venue calendar and planning labour and equipment allocations between events
• Resolving equipment shortages and arranging transfers from the base warehouse
• Taking ownership of transfers in and out of the venue and overseeing delivery and return - or delegate to onsite crew
• Coordinating with the venue operations team and maintaining the venue logistics spreadsheet while handling ad hoc venue requests
• Attending Event Order Meetings with all venue departments and raising any concerns
• Participating in AV order meetings and preparing crew prints, floorplans, and other essential documents for senior team handover
• Attending operational teams meeting with state ops manager and relaying any info to venue team
• Keeping crew info up to date for every job and identifying key information required
• Approving crew timesheets daily and addressing any discrepancies

Skills and experience required to apply for this role:

• Previous administrative experience, ideally within a trade or hospitality team
• Proficiency in CRM or other sales and client management software (RentalPoint experience is a plus)
• Strong understanding of financial considerations related to labour, operations, and logistics
• Ability to manage multiple projects simultaneously and coordinate event-related tasks
• Highly organised, systematic, and able to prioritise effectively
• Capable of or showing potential to identify opportunities for enhancing efficiency and implementing new processes.
• Excellent communication skills with management, clients, partners, and colleagues
• Self-motivated and able to work independently while seeking guidance when needed
• Proactive problem-solver with a confident, "can-do" attitude
• Proficient in Outlook, Excel, and the full Windows suite (AutoCAD or similar is advantageous)
• Experience in crew management with the ability to provide clear and concise direction for event execution
• Forward-thinking with the ability to anticipate busy periods and plan accordingly

What will we do?

Respect your personal life and work/life balance. Nobody does good work when they're tired and overworked. We want to be known for the quality of work our team delivers and we'll make sure you get the downtime you need.

Make sure you have the support you need to succeed.

We offer a range of training and career growth opportunities from on-the-job and structured internal training to qualifications and courses delivered by industry recognised training organisations.

Interested, but not ready to make a move right now? That's fine Get in touch and we'll arrange a time to chat and get to know each other better. We're a growing business and committed to attracting the right people, whether it's for this role or one we advertise next week, next month or next year.

The boring part.

Applicants must have full working rights to work in Australia. No agencies, please.

Your application will include the following questions:

• Do you have experience in administration?
• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an operations coordinator?
• What's your expected annual base salary?
• Which of the following Microsoft Office products are you experienced with?

Established in 1989, Microhire is recognised as a leader in the industry providing audio-visual production services in Australia, Fiji and NZ (Auckland). With over 150 dedicated professionals, our talented team provides high-quality event staging services from meetings to conferences, gala events to exhibitions, public events to high-profile productions. Apply now to grow your career with our friendly team.