Office & Events Coordinator

3 weeks ago

Wellington, Wellington, New Zealand Arlo Training Management Software Full time

What you'll do
As the Office & Events Coordinator, your role is critical to ensuring smooth and efficient company operations, which impacts our workplace culture and productivity. The key outcomes of your work include:

  • A highly organised and efficiently running office, enabling individuals and teams to work productively and without disruption.
  • Engaging and impactful company-wide meetings and events, fostering employee engagement, collaboration, and alignment with company goals.
  • New starters who are well-informed and quickly integrated, contributing to their success and reducing onboarding time.
  • Full compliance with Health & Safety standards, ensuring a safe and compliant work environment that protects the well-being of all employees.
This is a high-energy position, working in a fun and dynamic environment where change and multi-tasking are part of every day.

Responsibilities
You will be responsible for:
  • Office management, including ordering supplies, maintaining office equipment and improving office processes and functionality, including health and safety requirements.
  • Assisting with the onboarding and offboarding of employees.
  • Coordinating executive team meetings and company-wide meetings and events, including working with our people overseas to help coordinate their quarterly social events.
  • Managing bookings, including travel, accommodation and courses/conferences.
  • Providing occasional PA support to the Chief Executive, including appointment and diary management, preparation of presentation and reports.
Experience & capabilities
Experience
  • A minimum of 2 years experience in a similar position.
Skills & qualifications
  • Strong interpersonal skills to build effective relationships with internal and external stakeholders.
  • Highly organised with an eye for detail and ability to prioritise.
  • Exceptional communication skills, including written abilities to draft documents and professional correspondence.
  • Discretion while working within secure environments and with sensitive material.
  • A passion for improving systems and processes.
  • Confidence in decision-making and problem-solving.
  • Comfortable in a startup environment where you need to move quickly.
A bit about us
Arlo is an award-winning global business with our HQ in Wellington, New Zealand and offices in the UK and Canada.

We believe that human interaction is still at the heart of effective learning. Blending that philosophy with the latest elearning tech, Arlo is fast becoming the preferred solution of choice for commercial training providers globally.

Arlo has been developed as the definitive tool to run a training operation, helping our clients save time, grow sales and transform the way their training is delivered. With customers in over 70 countries and processing over $1B since conception, Arlo is the realisation of that vision.

While our customers are as critical to our success as we are to theirs, our people are the heart and soul of Arlo. We aren't just a group of people who work together. We connect and care about each other. We have fun and we work through the challenges together. We are committed to providing an excellent working environment that supports a balance between work, family and personal life while still driving productivity and connection.

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